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Ea to Md

7 months ago

Ahmedabad, India Dev HR Solutions Full time

Job Title**:Personal Assistant to the Managing Director**

Experience: 2 to 4 Yrs

Education: Graduate in any stream (Secretarial Course will be extra advantage)

Gender: Female

Location: S. G. Highway - Ahmedabad.
- To provide an efficient and responsive administrative, organizational, and logístical service to the MD helping him to manage and priorities his time.
- You will be responsible for providing full secretarial assistance to the management team during absences of MD.
- Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the MD meetings between him and his direct reports and the committeesFilter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
- Prepare correspondence on behalf of the MD, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the MD.
- Keep and retrieve files.
- Ensure guests meeting with the MD are well taken care off.
- Provide a service that is in line with the MDs work habits and preferences.Person Specification
- A good deal of common sense, etiquette and an ability to think on one's feetIdeally educated to degree level (A' level education considered)A minimum of four years PA/secretarial experience at a senior levelShorthand and excellent typing skills, speed and accuracy essentialGood computer literacy (MS Office, Excel, PowerPoint)Excellent organizational skills.
- Excellent communication skills, both verbal and writtenProfessional telephone mannerProven ability to work under pressure and to tight deadlinesBright, confident personality.
- Well presented Flexible and mature approach with ability to work unsupervised.

**Salary**: ₹25,000.00 - ₹35,000.00 per month