Administrative Clerk

3 months ago

Hyderabad Telangana, India U.S. Embassy & Consulates in India Full time

**Hiring Path**:

- Open to the public

**Who May Apply/Clarification From the Agency**:
For USEFM - FP Salary is 08. Actual FP salary determined by Washington D.C.

For local/host country nationals, starting salary will be determined based on qualification and experience, and/or salary history.

**Security Clearance Required**:
Public Trust - Background Investigation

**Appointment Type**

Permanent

**Appointment Type Details**:
**Marketing Statement**:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

**Summary**:
The work schedule for this position is:

- Full Time (40 number of hours per week)

**Supervisory Position**:
No

**Relocation Expenses Reimbursed**:
No

Duties

Basic Function of the Position - The incumbent oversees, directs, and executes all administrative functions and responsibilities for the Medical Unit as assigned by the Medical Provider. The incumbent acts as a liaison and facilitator between the medical unit staff, officers from different sections of the Mission, family members, LE Staff, personnel from other agencies and regional posts, and medical, nursing, and ancillary health services within the local community. The incumbent oversees scheduling of patient appointments; assists patients with arranging appointments with local consultants, for imaging studies and laboratory tests as needed; and organizes medical unit staff schedules and inventories office supplies, prepares time and attendance report bi-weekly and collects leave forms.

Qualifications and Evaluations

**Requirements**:
EXPERIENCE: Minimum of one year as an Office Manager or Administrative Assistant is required. **(Please describe your previous and current job responsibilities in detail.)**

JOB KNOWLEDGE: Knowledge of office management systems, computers and customer service principles is required. Knowledge of host country local medical care systems as well as of the host country general office supply vendors and service providers. Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases; MS Office (Word, Excel). Must possess strong customer service, verbal communication and listening skills.

**Key Requirements**:

- Please attach all required documents to avoid automatic disqualification.

**Education Requirements**:
**Evaluations**:
**LANGUAGE**: Good working knowledge (speak, read and write) in English is required
- **This may be tested.**

Good working knowledge in Telugu and Hindi (speak, read and write) is required - **This may be tested.**

**Level 1 (Basic)**:Examples: Basic greetings, phrases, numbers and signs.

**Level 2 (Limited)**: Examples: Directions, simple questions.

**Level 3 (Good Working Knowledge)**:Examples: Conversations about familiar topics, complex documents.

**Level 4 (Fluent)**:Examples: Infer nuanced meaning from complex documents.

**Level 5 (Translator)**: Examples: Certified professional translator in this language.

**SKILLS AND ABILITIES**: Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases; MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer. Requires ability to be resourceful and proactive in dealing with sensitive and confidential issues. Must be flexible, service-oriented, self-motivated, and able to work within the existing Mission structure. Must have the ability to organize, multi-task, prioritize, and work under pressure. Must possess strong customer service, verbal communication, and listening skills. Must demonstrate the skills and abilities to manage and lead people.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

**Qualifications**:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

**Benefits**:
**Agency Benefits**:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hyderabad, India may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

**Other Information**:
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated w

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