Department Coordinator 1

3 months ago


Kolkata, India Hyland Software Full time

**Overview**:
The Department Coordinator 1 is responsible for ensuring the smooth operation of the department by performing a wide variety of administrative and support functions.

**What you will be doing**:

- Assist with routine daily department activities to maximize team efficiency and achieve team established goals
- Manage incoming and outgoing mail, shipping and receiving
- Maintain common spaces for appearance and functionality
- Manage office supplies and maintenance of storage areas
- Provide support to team members including staff travel arrangements, and expense and time tracking
- Schedule department meetings and distribute minutes
- Assist in budget preparation and expense management activities
- Fulfill work requests from department staff in timely and accurate manner
- Prepare routine correspondence, spreadsheets and presentations
- May interact with clients to obtain information, verifying schedules and for other department relevant activities

**What will make you successful**:

- High School diploma, or equivalent
- Experience as a Department Coordinator
- Good interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department
- Good oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact
- Keen attention to detail
- Good organization skills, with ability to successfully manage multiple tasks
- Demonstrated success at maintaining high personal work standards
- Demonstrated ability to handle sensitive information with discretion and tact
- Proficient with Microsoft Windows and Microsoft Office Suite
- Attentive to department needs as demonstrated by rapid and high-quality responsiveness to requests


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