Project and Executive Support Officer

1 month ago

Motera Ahmedabad Gujarat, India Itype Designs Full time

**POSITION PURPOSE**

The Project and Executive Support Officer (PESO) will provide vital administrative and professional assistance to the Executive Leadership Team (ELT), support the delivery of key projects and management of the social media presence of the organisation. The PESO will be responsible for liaising with both internal and external stakeholders to ensure the timely delivery of each of these significant administrative services.

The PESO will function across all branches of the company to coordinate essential projects and provide administrative support to the ELT, including the Chief Executive Officer (CEO), Chief Operating Officer (COO) and Head of Clinical Services (HOCS). Additionally, the PESO will collaborate in an agile fashion with all key stakeholders to ensure that the strategic goals of the organisation are achieved, and robust administrative systems are created and maintained. The role will be fundamental in ensuring that the organisation’s positive influence on health outcomes continues to increase through the intentional and consistent distribution of digital content to widen the social and geographical reach to clients and consumers.

**ROLE SPECIFIC RESPONSIBILITIES**
- Play a key role in the coordination of the key projects across the organization ensuring successful delivery aligning with the organisational and executive strategy.
- Support key internal stakeholders (Executive Leadership Team), to ensure high quality administrative supports across all business streams.
- Develop, monitor, and evaluate administrative structures within the organisation to ensure optimal utilization of resources and performance of the executive team.
- Collate concise organizational reports in line with the executive schedule, create administrative templates maximising efficiency of the organisation and collect information to prepare and develop presentations.
- Manage the daily administrative needs of the executive team - including, but not limited to diary management, booking travel and accommodation, maintaining a calendar of appointments, and negotiating time schedules including contacting external stakeholders, booking meeting rooms and orchestrating required materials.
- Liaising with key stakeholders to ensure the timely and consistent publication of digital content across all social media platforms utilized by the organisation; including but not limited to Care I Wish and APEX.
- Coordinate meetings, events, and functions on behalf of the CEO, CEO and HOCS. Prepare necessary support documents, agendas, materials, and facilities, including the distribution of materials to stakeholders in a timely manner and provision of confidential minute recording in line with the Terms of Reference.
- Escalating agenda items requiring action to the appropriate ELT members and following up as appropriate.
- Review procedures relating to the co-ordination of administrative services to ensure maximum efficiency and a reduction in waste or inefficiency to support of the overall function of the organisation.
- Create templates and scheduling tools to track timeline and progress of ongoing projects.
- The completion of additional ad hoc tasks as required in order to support the needs of the executive team.

**KEY SELECTION CRITERIA**

**SKILLS AND ATTRIBUTES**
- Strong interpersonal skills with the ability to build and maintain positive working relationships which are both internal and external to the organisation.
- Highly developed communication skills, written and oral, and proven ability to liaise and communicate effectively and sensitively and to positively influence performance within the executive team, staff at all levels and various stakeholders.
- Exceptional time management and problem-solving skills with demonstrated ability to coordinate and execute competing demands ensuring successful outcomes.
- Proficient use of Microsoft 365, Windows Applications (including Word, PowerPoint etc.), project and performance management tools, and/or healthcare related customer relationship management systems.
- Excellent document management skills and proven capacity to coordinate tasks, determine priorities, monitor workflows, and effectively operate as a member of a team in a pressured and agile environment.
- An understanding of the organisational service requirements for both participants and clients and a demonstrated record of strong commitment and achievement in meeting customer needs.
- Demonstrated ability to manage multiple social media platforms concurrently, liaising with appropriate stakeholders to ensure timely production and publication of content.

**PROFESSIONAL REQUIREMENTS**
- Adherence to the professional codes of conduct and organisational behavioral standards including any other relevant professional and behavioral standards.
- Abide by and work in accordance with all relevant legislation.
- Promote an environment which is conducive to learning and supportive of clients, participants, and

  • Chief Executive Officer Support

    1 month ago

    Ahmedabad, Gujarat, India Global Garner Sales Services Ltd. Full time

    **Key Responsibilities**: **Calendar Management**: Maintain and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements. **Communication**: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication. **Document Management**: Prepare and review documents,...

  • IT Project Coordinator

    1 month ago

    Motera, Ahmedabad, Gujarat, India Itype Designs Full time

    **Company Overview**: ITYPE Technologies PVT ltd is a leading IT company. We are committed to delivering high-quality solutions to our clients and ensuring the successful execution of projects. As a Project Coordinator at ITYPE Technologies PVT LTD, you will play a crucial role in supporting the planning, execution, and completion of various projects within...

  • Project Sales Officer

    16 hours ago

    Motera, Ahmedabad, Gujarat, India lakshya HR solution Full time

    Our innovative and growing company is hiring for a project sales. To join our growing team, please review the list of responsibilities and qualifications.Responsibilities for project sales - Sell Installation and Construction Projects - Contacting existing customer base for ads, moves, and changes - Follow up on Construction project with maintenance/service...

  • Back Office Executive

    1 month ago

    Ahmedabad, Gujarat, India WHITE FORCE OUTSOURCING SERVICES PRIVATE LIMITED Full time

    We are looking to hire an experienced back office executive to join our busy back office team. As a back office executive, you will be reporting to the back office manager and assisting with various administrative duties. This includes data management, project processing, market research, data analysis, finances, and administrative duties. To ensure success...

  • Project Executive

    1 month ago

    Ahmedabad, Gujarat, India Adroit HRS Full time

    Ahmedabad | Job Code : AHRS1723 - Description: - Manage end-to-end execution of solar projects for residential and industrial clients. - Coordinate and oversee installation activities, ensuring quality and timely completion. - Collaborate with engineering, procurement, and construction teams to streamline project workflows. - Proactively identify and...

  • Office Executive

    2 weeks ago

    Ahmedabad, Gujarat, India Headway Business Solutions LLP Full time

    **Designation**: Office Executive **Location**: Ahmedabad **Salary**: 10,000 to 12,000 **Roles & Responsibilities**: - Provide executive administration support - Coordinate use of conference room - Order meals and beverages for meetings and assist set up and post-meeting clean up - Maintain the appearance of the office - Obtain security passes for...

  • Back Office Executive

    1 month ago

    Ahmedabad, Gujarat, India Allies Business Hub Full time

    **Back Office Executive Responsibilities**: - Performing market research. - Gathering and processing research data. - Assisting and coordinating with the sales team. - Assisting the Front Office team. - Assisting with inventory control. - Organizing staff meetings and updating calendars. - Processing company receipts, invoices, and bills. - Assisting and...

  • Back Office Executive

    1 month ago

    Ahmedabad, Gujarat, India Real Placement Full time

    **Back Office Executive Responsibilities**: - Performing market research. - Gathering and processing research data. - Assisting and coordinating with the sales team. - Assisting the Front Office team. - Assisting with inventory control. - Organizing staff meetings and updating calendars. - Processing company receipts, invoices, and bills. - Assisting and...

  • Back Office Executive

    6 days ago

    Ahmedabad, Gujarat, India Talent Corner HR Services Pvt Ltd Full time

    Position: Back office executive Location: Ahmedabad and Vadodara Only females can apply Education: B com Freshers can apply Skills required: Good typing skills Basics of MS Office Back office support Documentation Pay: ₹250,000.00 - ₹300,000.00 per year Schedule: - Day shift Work Location: In person

  • Back Office Executive

    7 days ago

    South Bopal, Ahmedabad, Gujarat, India Sygnius Realty LLP Full time

    We are looking to hire an experienced back office executive to join our busy back office team. As a back office executive, you will be reporting to the back office manager and assisting with various administrative duties. This includes data management, project processing, market research, data analysis, finances, and administrative duties. To ensure success...

  • Back Office Executive

    3 days ago

    Ahmedabad, Gujarat, India Talent Corner HR Services Pvt Ltd Full time

    Position: Back office executive Location: Ahmedabad Only females can apply Education: B com Freshers can apply Skills required: Good typing skills Basics of MS Office Back office support Documentation Pay: ₹25,000.00 - ₹30,000.00 per month Schedule: - Day shift **Education**: - Higher Secondary(12th Pass) (preferred) **Experience**: -...

  • Back Office Executive

    4 weeks ago

    Ahmedabad, Gujarat, India Creative Infotech Solutions PVT ltd Full time

    proper Knowledge of Excel, mail communications - must be powerful,moderate english, known with purchase sale process, known with billing process, preferable have experience in IT field back office, Data Management, - Project Processing, coordination with customer properly and with internal team, maintaining the PO, invoice and other project related documents...

  • Back Office Executive

    1 month ago

    Ahmedabad, Gujarat, India SUNTEK ENERGY SYSTEMS PVT LTD Full time

    _**Job Description**_ - Required Skills & Job Responsibilities: _ - The back-office executive will support the sales department with a variety of clerical tasks. - Assist to Back-office manager. - Process sales orders, invoices & delivery challans in the system. - Track orders and update the system. - Enter requisitions and manage data within the Tally...

  • Chat Support Executive

    1 month ago

    Ahmedabad, Gujarat, India future Globe consultancy Full time

    we are hiring chat support executives for UK, US, AUS,NZ, process at SG highway Ahmedabad. Must have erxcellent command over english, Should be ready to work in rotational (24/7) shifts. 2 days off,freshers with excellent command in english can apply. salary 26k to 36k.work from office only. call/whatsapp - 90333 67697 **Salary**: ₹20,000.00 -...

  • Store Executive

    7 days ago

    Ahmedabad, Gujarat, India BLUEWING DESIGN AND CONSTRUCTION PVT LTD Full time

    **Position Title**: Civil Store Executive **Location**: Head Office **Job Type**: Full-time **Job Summary**: The Civil Store Executive will be responsible for managing the inventory of construction materials and supplies at the head office. This role involves maintaining accurate stock records, coordinating with suppliers, ensuring timely delivery of...

  • Chat Support Executive

    1 month ago

    Ahmedabad, Gujarat, India Astute Management Solutions & Services Pvt Ltd Full time

    Explain the Company’s products, current promotions, and processes to clients - Provide post-sale support - Build rapport with customers through friendly, engaging communication - Respond swiftly and courteously to customer complaints or inquiries - Address inbound inquiries - Collaborate with assigned loans officer and ensure alignment - Manage and resolve...

  • Chat Support Executive

    5 days ago

    Ahmedabad, Gujarat, India Future globe Full time

    We are hiring Chat Support executives for Uk US process at Sg highway Ahmedabad. must have excellent command over english. Should be ready to work in Rotational (24/7)shifts. 2 days rotational offs. Freshers with excellent english can apply. Salary 26k - 36k Work from office only Call/whatsApp - 9033075665 Pay: ₹26,000.00 - ₹35,000.00 per...

  • Draughtsman

    1 month ago

    Ahmedabad, Gujarat, India Nektor engineers and project Consultants Full time

    **Qualification - ITI Draughtsman** - Good Knowledge of software like AutoCAD, Google Earth, MS Office. - Experience of infrastructure projects will be benefited. - Understanding of highway’s plan and profile. - Good knowledge in preparation of drawings of structures like bridge, culvert etc. will be preferable. - Preparation of survey file from data...

  • Back Office Executive

    2 months ago

    Ahmedabad, Gujarat, India Apoorvaa Foundation Full time

    **Back Office Executive** **Job Duties** - Assisting and coordinating with the senior team. - Assisting and coordinating with the sales team. - Managing documentations. - Managing office back end operations. - Administrative support for all data entry on a daily basis with MS Excel. - Perform basic admin duties. **Key Skill** - Working knowledge of...

  • Chat Support Executive

    2 months ago

    Ahmedabad, Gujarat, India Future globe Full time

    We are hiring Chat Support executives for Uk US process at Sg highway Ahmedabad. must have excellent command over english. Should be ready to work in Rotational (24/7)shifts. 2 days rotational offs. Freshers with excellent english can apply. Salary 26k - 36k Work from office only Call/whatsApp - 9033075665 **Salary**: ₹26,000.00 - ₹35,000.00 per...