Purchase & Store Incharge

6 months ago

Gandhipuram Coimbatore Tamil Nadu, India Covai Sprouts Talent Scout Full time

**Duties and Responsibilities**:

- Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact/storage area.
- Able to follow standards for issuing and receiving stock within the store’s area of operation.
- Monitor and take inventory regularly to compile orders based on par levels or needs.
- Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
- Monitor PAR levels for all food items to ensure proper levels.
- Responsible for storage of both food & beverage and operational stock.
- Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
- Responsible for verifying all goods arrived as per the agreed purchase, delivery note, and agreed quantity had been received.
- Refuse acceptance of damaged, unacceptable, or incorrect items.
- Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
- Ensure all store requisitions are signed by concerned Department Heads (HODs) and approved by FC/GM depending upon the hotel’s operations procedure.
- Ensure the quantity requested and the quantity issued always match.
- Ensure the store requisition form is signed by the person collecting the goods and entered into the Inventory/Materials Management System.
- Post all invoices using the MMS - Material Management System.
- Conduct inventory audits to determine inventory levels and needs.
- Conduct physical stock audits regularly as advised by the Financial Controller (FC) and the physical count is to be tallied with the inventory count from the MMS - Material Management System.
- Any differences between the manual count and MMS software have to be investigated and the information to be given to the Finance Department.
- Assist the Accounts Payable Clerk / Payable assistant in finding out any cost discrepancies.
- Complete requisition forms for inventory and supplies.
- Extend all requisitions daily and update the inventory management software/system.
- Work closely with Purchasing to order and receive items and equipment.
- Troubleshoot any vendor delivery issues and oversee/follow up on the return process.
- Follow up on documentation of after-hours issues ensuring it is by established internal controls and procedures.
- Adhere to all Health and Safety procedures particularly relating to food and beverage items.
- Ensure uniform and personal appearance are clean and professional.
- Speak with others using clear and professional language.
- Keep accurate recordings of all incoming and outgoing goods.
- Notify the store manager/supervisor of any low stock levels.
- Identify and report any slow-moving items to avoid over-purchasing.
- Verify and track received inventory and complete inventory reports and logs.
- Perform any other duties as assigned by the management or supervisors.

**Prerequisites**:

- Positive attitude and good communication skills.
- Flexibility to respond to a range of different work situations.
- Ability to work on your own or as part of a team.
- Have a good eye for detail.
- Familiar with Materials Management system (MMS).
- Familiar with Inventory Management Software.
- Must have basic computer skills for the day-to-day operation.

Pay: Up to ₹15,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift

Ability to commute/relocate:

- Gandhipuram, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 2 years (preferred)

Work Location: In person

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