Trainee Assistant
8 months ago
**Position Description**:
The Crewing Assistant is responsible for preparing and filing seafarer documents and for providing a variety of administrative and office support related duties.
**Responsibilities**:
- Works with assistant personnel officer to prepare all joining documents (such as Seafarers Employment Agreement (SEA) and letter to master)
- Prepares courier packages for manning agents which contain all joining documents
- Liaises with manning agents to ensure the joining documents are completed within timelines and that copies of confirmation are received
- Confirms that all seafarer documents are scanned and uploaded into the company’s crew management software
- Ensures all director general shipping reports are prepared and uploaded on time on the director general website
- Acts as a back-up for the assistant personnel officer and helps with team deliverables
- Performs other duties as required.
**Requirements**:
- Graduate from any discipline
- Proficient with Microsoft Office suite (including Outlook, Word, PowerPoint and Excel)
- Strong verbal and written communication skills, and good writing style.
**Additional Desired Qualifications**:
- Customer service oriented
- Ability to prioritize and multi-task
- Attention to detail
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