Roster of Administrative Assistant

1 week ago


India World Health Organization Full time

**Grade**: No grade

**Contractual Arrangement**: Special Services Agreement (SSA)

**Contract Duration (Years, Months, Days)**: 12 months

**Job Posting**: Jun 25, 2024, 6:02:29 AM

**Closing Date**: Jul 9, 2024, 4:59:00 PM

**Primary Location**: India

**Organization**: SE_IND WR Office, India

**Schedule**: Full-time

..

**Background and** **Justification**

***Purpose of the Position**

Assigned to the work area of the NPSN the incumbent provided office support to a group of SSAs and Staff members.

**Objectives of the Programme and the immediate Strategic Objective***

WHO India Country Office collaborates with the Government of India and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS), to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving the financial protection against health-related risks.

**Underlying Values and Core Functions of WHO**

WHO’s mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage (ii) health related sustainable development goals (iii) addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities (iv) implementing the provisions of the International Health Regulations (2005) (v) increasing access to quality, safe, efficacious and affordable medical products (vi) addressing the social, economic and environmental determinants of health.

The South - East Asia Region (SEAR) of WHO is made up of 11 countries, with over 1.9 billion people, with India’s population of 1.4 billion. All the Member States of WHO/SEAR (Bangladesh, Bhutan, Democratic People’s Republic of Korea, India, Indonesia, Maldives, Myanmar, Nepal, Sri Lanka, Thailand and Timor-Leste) share the common value of the highest attainable standard of health as a fundamental human right. All WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.

The mission of WHO India is to improve quality of life of the 1.4 billion people in India by supporting the government in eliminating vaccine preventable and other communicable diseases, reducing maternal and neonatal mortalities, promoting healthy lifestyles, addressing determinants of health, preparing and responding to health emergencies and strengthening health systems for universal health coverage.

**Organizational context**

Under the guidance incumbent works based on general instructions, own experience and precedents, following Administrative & Financial Guidelines specific procedures and practices and regulations, to ensure smooth workflow. Non-routine work is assigned usually with instructions by the supervisor and reviewed for meeting the expected outcomes and is performed in accordance with Administrative and Financial guidelines and procedures. The incumbent is encouraged to seek guidance for unusual issues.

**Summary of Assigned Duties**

Under the managerial supervision of **Regional Administration and Finance Officer (RAFO)**, and direct supervision of **Surveillance Medical Officer (SMO),** the incumbent performs the following duties:
**Programme Support**:

- Support the delivery of services and transactions during supplementary immunization activities for polio and measles, routine immunization and vaccine preventable diseases, and any other activities being undertaken by the unit office.
- Maintain records for disease surveillance, immunization activities, activities related to new vaccine introduction and health emergency.
- Support a range of support services under technical guidance of other public health programs within WCO -India such as NTD, NCD, Health Systems IHIP &other programs
- Provide assistance to the supervisor in the preparation of district level spot maps, reports, presentation, and training materials for meetings, conferences, workshops and seminars etc.
- Coordinate with Labs, district/state officials on receiving & storing samples and tracking their shipment.

**Data Collection & Analysis**:

- Maintain and update district wise database of reporting network/health facilities for all surveillance, immunization, and related activities.
- Follow up on collection of data, it's entry into relevant databases, analyzing data as required, assist in mapping & preparing reports, collect, and report all case details in Case Investigation Form (CIF) and in VSIMS or any other software mandated by WCO-India
- Coordination for compilation of Field Monitor claims such as DSA, excess fuels, and other related activities.
- Provide timely reporting of compiled data (technical and A&F) to the Sub regional office

**Budget & Finance**:

- Perform a range of finance-support services under guidance, including maintaining and update online accounts, vouchers, cash book and assist in preparation of necessary rep



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