Vacancy Announcement

**Job no**: 557488

**Contract type**: Temporary Appointment

**Duty Station**: Mumbai (Bombay)

**Level**: G-5

**Location**: India

**Categories**: Supply Management, Operations, Administration, Financial Management, Facilities Management, Transportation

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up

**For Every Child, AN ADVOCATE**:
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

**How can you make a difference?**

If you are a committed, creative professional and are passionate about making a lasting difference for children in the world's thereby ensuring a better future for every child, this is the chance to make a difference.

**Job Organizational Context**

Admin. & Finance Assistant, under the guidance and supervision of the Operations Officer, Mumbai, independently manages the finance and administrative functions of the Maharashtra Field office located in Mumbai.

**Purpose of the job**:

- Under the direct supervision and guidance of the Operations Officer, the incumbent of the position will be responsible for executing a broad variety of standardized administrative and financial tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, processes and policies.
- In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

**Major duties and responsibilities**:
**1. Travel**:
- Provides travel assistance to staff in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.-
- Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, documentation procedures. Processes travel advances/claims of staff as per applicable policies and guidelines.-
- Extracts, inputs, maintains and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.-
- Assist in the preparation of budgets on travel costs and maintain travel budgetary control records.**2.** **Invoice Processing**:
- Responsible for collecting invoices and filing documents for approval and, thereafter processing in vision/Service Gateway.-
- Act as Local Focal Point for GSSC- the global shared services centre for transactions processing.-
- Upload electronic files and verify results to destination system.-
- Respond to client transaction status and other inquiries.**3. Support to Financial Control**:
- Maintain unit/work plans and budgets as well as off line financial status reports for Unit work plans.-
- Monitor and advise budget owners on financial status of projects and potential over-expenditures and recommend possibilities for reallocation to ensure the optimum use available funds.-
- Review and process payments in VISON related to HACT, utility payments, supplies, PO, advances and other payments. Check the requests have the necessary supporting documents, usually the original document, validity of the charge, they are certified by the staff responsible and are coded correctly. File the transactions and the related supporting documents regularly and share copies with relevant sections as required.-