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Accounts Executive

4 weeks ago

Chandigarh Chandigarh, India Ocean One Ship Management Full time

**Job Description - Accounts Department**

The Accounts Department plays a vital role in maintaining the financial stability of the organization by ensuring accurate bookkeeping, timely payments, and effective financial coordination. This position requires strong analytical skills, attention to detail, and the ability to work in a dynamic financial environment.

**Key Responsibilities**:

- **1. Client Handling**
- Managing client accounts, issuing invoices, and resolving billing discrepancies.
- Providing clients with account statements and reconciling outstanding balances.
- Addressing client queries related to invoices, payments, and financial documentation.
- **2. Vendor Payments**
- Processing payments to vendors as per agreed terms and ensuring timely disbursement.
- Maintaining records of vendor payments and reconciling accounts to avoid discrepancies.
- Coordinating with internal teams for invoice verification and approvals before processing payments.
- **3. Ledger Update & Reconciliation**
- Updating financial ledgers with incoming and outgoing transactions.
- Conducting periodic reconciliations to maintain accuracy in financial records.
- Ensuring compliance with bookkeeping standards for accurate financial reporting.
- **4. Payment Follow-ups**
- Monitoring outstanding invoices and proactively following up with clients for timely payments.
- Sending payment reminders and maintaining records of payment commitments.
- Escalating delays to management if necessary to ensure smooth cash flow.
- **5. Invoice Settlement & Reconciliation**
- Recording received payments and matching them against respective invoices.
- Ensuring invoices are marked as settled in the system to maintain accurate financial records.
- Investigating and resolving any discrepancies in payment allocations.
- **6. Multi-Currency Transactions**
- Handling international payments in multiple currencies (USD, EURO, etc.).
- Ensuring compliance with exchange rates, banking regulations, and forex procedures.
- Monitoring currency fluctuations and their impact on financial transactions.
- **7. Communication & Coordination**
- Liaising with internal teams, vendors, and financial institutions for seamless financial operations.
- Preparing reports for management regarding financial transactions and outstanding payments.
- Maintaining professional and effective communication with stakeholders.
- **8. Banking & Remittances**
- Managing outward and inward remittances for international transactions.
- Coordinating with banks to ensure timely execution of financial transactions.
- Ensuring compliance with banking regulations and maintaining proper documentation.
- **9. Vendor Invoice Management**
- Reviewing and verifying vendor invoices for accuracy and compliance.
- Processing invoices for approval and ensuring timely payments.
- Maintaining records of vendor invoices for future reference and reconciliation.
- **10. Tax Compliance (TDS & GST)**
- Calculating and deducting TDS (Tax Deducted at Source) as per government regulations.
- Ensuring timely deposit of TDS to avoid penalties and filing returns as required.
- Handling GST payments, filing returns, and tracking GST input/output credits.

**Required Skills**:

- Strong financial and analytical skills.
- Attention to detail and accuracy in bookkeeping.
- Effective communication and coordination with internal and external stakeholders.
- Knowledge of taxation, banking regulations, and financial compliance.

This role is crucial for ensuring smooth financial operations and maintaining the organization’s fiscal integrity.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift

Work Location: In person