Accounts Executive

1 month ago

Delhi Delhi, India YWCA OF DELHI Full time

**Position Name**

**Accounts Executive**

**Department**

**Blue Triangle Family Hostel (BTFH)**

**Position Type**

Full Time

**Organization**

YWCA of Delhi

**Location**

New Delhi, INDIA

**About the Organization**:
YWCA is a leading social organization working for women empowerment. It was established in 1912 and is affiliated to the World YWCA through the National Body, YWCA of India. YWCA of Delhi, provides safe space for women through its Working Women’s Hostels, Shelter Homes. It works towards economic empowerment of women through vocational training and skill development programs, promoting gender equality, child rights, youth leadership, ending violence against women and creating awareness for the areas of work of the YWCA of Delhi.

**About the Department**

The BLUE TRIANGLE FAMILY GUEST HOUSE at YWCA DELHI offers a selection of 39 beautifully furnished rooms, equipped with all modern amenities. There are 35 Standard Double Rooms, 2 executive Suites and 2 family suites (4 Bedded). plus 2 Dormitory (6 bedded)

It also offers Conference rooms (capacity between 25-45 people) for meetings & an Auditorium with a capacity of 200 people for seminars & events.

**Job Summary**:
To maximize customer satisfaction by providing an efficient guest contact function that addresses the day to day needs for the Guest House. Coordinate & ensure all activities like Cash & online transitions and reconciliation of income from Travel partners and guest on daily basis. Closely work with Front office team, accounts and Administration department. Maintaining and updating all appropriate records for future Audit and Compliances

**Responsibilities**
- Assisting the Head of Department in all his duties
- Handle and address the billings & outstanding / recoverable issues
- Responsible for accounts payable, accounts receivables, credit and collections.
- Oversee accounts receivable functions, accounts payable functions.
- Support all aspects of accounting management (billing, tax forms, reporting etc.).
- Manage Customer invoices, set-off payments against their Bills and other items to reconcile accounts for the monthly or annual closing.
- Reviewing all customer details, Guest ledger and deposit ledgers to validate proper payment and revenue receipts posting.
- If any imbalance or difference found on the ledger then co-ordinate with the FOA team to resolve the same.
- Chasing late payments, reporting bad debts and keeping a careful eye on the cash flow.
- Perform follow-up billing and credit collection documentation and inform department head of any potential uncollected accounts.
- Assisting in preparing budgets and business planning, including projected room revenue.
- Maintain accounts receivable systems, review the aging, reconcile daily hotel receivables, review group master billings and variance reports.
- Monitor third-party billing and payments from room sales.
- Managing revenues received and Cash handling functions for the Hotel and reconcile all cash dropped at the front desk.
- Responsible for daily cash management functions including: online banking, electronic funds transfer, check balances, accounts reconciliation, fax transfers and funding requests.
- Assist with analyzing financial reports on a Daily, monthly and yearly basis and report any variances to the department heads.
- Maintain organized set of detailed records and files to document financial transactions.
- Oversee all functions of accounts receivables.
- Responsible for ensuring compliance with all regulatory compliance within area of responsibility and reporting potential issues to executive management.
- Maintain strong communication with Customers/vendors and resolve any disputes and billing discrepancies.
- Work closely with room reservations and front office teams to ensure proper procedures are followed for online travel agency reservations.
- Daily review of all revenues (hotel, food and beverage, etc.) and check in the Billing software.
- Recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
- Review and reconcile of daily revenue/Collection report before submitting in Finance.
- Maintain all contracts, leases and other legal and financial records.

**Requirements**:

- Bachelor’s degree in Commerce.
- Working knowledge of Tally ERP, Tally Prime.
- Knowledge & experiences of Software related to Hotel industries preferable.
- Knowledge of accounting function, Reconciliations, billing
- accounts receivable and collection procedures along with applicable GST-input-output.
- At least 3- 5 years related experience in accounts receivables and group billing
- Excellent communication skills
- Customer focused and motivated team Player
- Experience with Computer usage, MS-Excel, MS-Office
- Ability to withstand stress

**How to Apply**

And upload your most recent resume on or before 30th April 2024.

**Important Notes**:
4. Applications will be reviewed as

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