Executive Logistics

2 months ago

Mumbai Maharashtra, India Varian Medical Systems Full time

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

Specific Responsibilities:

- Performing Customs Clearance Activities of Product, Short Shipped and Missing Items.
- Track and Trace of shipment and preparing customs clearance documents in order to have smooth clearance and maximize customer satisfaction according to contractual terms.
- Serves as liaison between logistics operations team, internal and external stakeholders, foreign order administration, freight forwarders, Customs clearing Agent, Riggers, and other functional areas to ensure smooth flow of shipments towards order fulfillment, Regulatory and Trade Compliance.
- Ensures and verifies shipping documents for import/export of goods within government rules and regulations.( Pre-shipment documents validation) and maintaining all physical/soft records of Importation.
- Cost review and issuance of PR, PO for Indirect procurement.
- Day to Day Operation Management Includes : Coordination with project/install managers for assigned territories and ensuring all Indirect Procurement (Locally Procured ) items are delivered as per timelines.
- Order Review for cost provisions for indirect procured items at pre-booking stage.
- Verification and Submission of Vendor Invoices for Approval.
- POD/ Delivery Challan from customer for last mile delivery.
- Performs other duties as assigned.

Education / Experience:

- Educational requirements: Bachelors Degree with formal Diploma in

Import / Export education is preferable
- Number of years related experience: Minimum 3 - 5 years of experience in order processing, in export / import, contract or administrative activities.

Knowledge:

- Customers: Thorough understanding of customers and their requirements
- Business Procedures: Sound understanding of VMS business processes and procedures, regarding Orders, Sales and Backlog and their relationship to business performance. Understanding of international shipping and transportation regulations.
- Business Strategy: Knowledge of VMS strategy and understanding of business goals.

**Skills**:

- Planning and organization skills.
- Good skills on project coordination activities (orders: from order receipt to delivery / acceptance).
- Good written and spoken command of English / local and any other language is an asset PC and SAP skills
- Excellent interpersonal communication skills
- Excellent customer relations skills
- Good team player, open minded and initiative
- Basic Business administration skills

Varian is required to comply with all local and applicable regulations that may be associated with vaccine requirements for certain roles.
Fighting cancer calls for big ideas.
We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.
TogetherWeFight

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