Finance Executive
2 weeks ago
**SUMMARY**
The Senior Finance/Finance Executive will be responsible for handling day-to-day accounting, bookkeeping, and assisting in all finance and account functions.
**ABOUT US**
The Wadhwani Institute for Artificial Intelligence (Wadhwani AI) is an independent nonprofit institute developing AI-based solutions for underserved communities in developing countries.
We work with over 40 partners including key government agencies, international development organizations, NGOs, and research organizations to identify real-world challenges and create and deploy innovative AI solutions to reach intended users and beneficiaries - with the objective of creating sustainable, scalable impact.
Our projects are supported by leading philanthropies such as the Bill & Melinda Gates Foundation, USAID, and Google.org. Our accolades include winning the Google AI Impact Challenge (one among 20 out of 2600 competitors globally) as well as multiple awards at the 2021 Fast Company World Changing Ideas.
Our current portfolio of initiatives spans tuberculosis, maternal, newborn & child health, Covid-19, and cotton farming.
**ROLES AND RESPONSIBILITIES**
- Checking and verifying all expenses with supporting documents.
- Day-to-day data entry in Zoho accounting software.
- Preparing payment requests for bank transfers.
- Maintaining a database of consultants and vendors and their documentation.
- Notifying vendors, consultants, and staff once payments are made.
- Provide support on monthly closing and year-end closing processes.
- Assisting in timely vendor reconciliations.
- Providing support in statutory and tax audits.
- Coordination with other team members for sorting staff reimbursements and vendor-related queries.
- Maintaining a consultants, vendor, and staff payment tracking sheet and updating it regularly.
- Support in donor grants management related functions-monthly expenditure tracking, donor report preparation, donor audits, and other related workings.
- Provide support in office inventory and asset management.
- Assist in periodic inventory verification and record management.
- Verifying project and donor allocation of staff travel prior to cost booking in Zoho.
- Assist in handling/reviewing procurement and ensuring their accuracy as per procurement policy and per donor compliance.
- Filing and maintaining records, vouchers, and other supporting documentation.
- Coordinating with project team members on various activities needed for smooth functioning.
- Perform other duties as assigned by the supervisor.
**REQUIREMENTS**
- Microsoft office computer skills, proficiency in Word, Excel, PowerPoint, etc.
- Detail-oriented and rigorous in approach to tasks.
- Excellent written and oral communication skills.
- Ability to handle a variety of assignments under the pressure of deadlines.
- Flexible work style and ability to organize and prioritize work.
- Strong interpersonal, coordination, and team skills.
- Ability to multi-task and willingness to work flexibly on a wide range of tasks.
- Willing to travel as and when required.
**QUALIFICATIONS/KNOWLEDGE AND EXPERIENCE**
- Bachelor’s/Master’s degree in Commerce/Finance/General Administration.
- Minimum 4-6 years of desired experience especially working on various excel based reports.
- Zoho books experience would be preferred. Working knowledge of other Accounting Software would be an added advantage.
- Knowledge and creativity in preparing/developing various MIS reports, analytical and tracking reports for various internal purposes.
- Good understanding and knowledge of handling accounting, statutory compliances, taxation, donor-related compliances, day-to-day financial and administration functions, and monthly closing-related necessities.
- Experience working in INGOs/INGOs would be preferred.
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