Procurement Coordinator

CissdEast Zone
Required Experience
- 4 - 11 Years
- Posted On
- 28 Apr 2023
- SHARE
- Basic Section- Band- Junior Management- Grade- G- Designation- Procurement Coordinator- Employment TypeOrganisational- Company- CISSD- Business Unit- SPU-1- Function- PMU-1- Sub Function- Program Implementation- Cost Center- Shared- Country- India- Zone- East Zone- State- Odisha- Working Location- Bhubaneshwar- Sub Unit- OD- SkillsSkill

Minimum Qualification

BA

BCOM - BACHELOR OF COMMERCE

CERTIFICATION

No data available

Working Language

No data available
- Job DescriptionPosition/Designation

Procurement Coordinator

Grade/ Level

G

Project/ Unit

CISSD Regional Hub at Bhubaneswar, Odisha

Reports To

Program Support Manager

Location

Bhubaneswar, Odisha

Job Summary

To provide support to the procurement work under the CISSD regional hub located at Bhubaneswar, Odisha that manages projects across diverse states like Odisha, Chhattisgarh, West Bengal etc. He holds specific responsibility to ensure procurements for different projects under the Hub. He shall be responsible for the maintenance of the proper procurement process as per the procurement planner and report on the procurement-related policy and monitoring/ tracking/ reporting tools and generate MIS around the same as required by the Director of Support Service and concerned procurement division.

Key Responsibilities- Review the vendor empanelment form and prepare the detailed list in Excel.
- Undertake vendor registration and maintain/update the database in the designated system (where required visit the field for undertaking the registration process).
- Review and maintain the procurement files and complete all the documentation and properly maintain the files.
- Support to prepare the office asset list (local & property items).
- Empanel vendors as per organizational requirements.
- Support In day-to-day admin and other assigned work assigned by the point person of assignment.
- Filling and listing of GRN.
- Processing of Purchase Request (PR), Purchase Orders and closing of procurement with timely submission of invoice and all records on systems to account section.
- Regular Meeting with Vendor(s) to apprise them of the organization need and make them for timely delivery of items.
- Assist the Vendor database administrator to ensure minimum vendors in category/ subcategory of items for timely procurement of goods and services.
- Facilitate the role of the purchase committee and vendor management.
- Prepare PR tracking sheets.
- Procurement of goods and services (Consultancies, Research Studies, Vehicles & Training Venue, Vehicle services, Goods & stationary, Transportation of goods & equipment, etc.) for the project/of the HUB through designated pr o c e s s and within approved Tumoroid Time (TAT).
- Explore the market for the potential vendor (s) either visiting the market or using secondary information like yellow pages, India Mart, Trade India etc.
- (The above list is not exhaustive, and the management reserves the right to review it as and when the role evolves based on the need of the business and individual’s skills and capabilities)_

vendors/consultants.
- Undertake variance analysis and generate MIS for senior management to streamline the payment process.
- Assist the vendor database administrator to ensure minimum vendors in the category/ sub-category of Items for timely procurement of goods and services.
- Ensure compliance with CISSD, donor, and statutory requirements.
- Support in office maintenance (pantry, security, upkeep, and AMCs)
- Support in handling vehicle maintenance.
- Support in complying with the audit requirements.
- Manage the logistics of important visitors to the state/program as required by operations.
- Ensure all functional safety measures in the office against fire, theft etc.
- Orient the staff on relevant functions as & when required.
- Any other work assigned by o the line manager.

Contract/Key
- Relationships
- Program support units, Odisha Hub & CHIQ procurement unit.
- Personnel in the ASL

Hub Procurement Committee Vendors

Qualification
- Graduate Minimum 5 years of experience in procurement work.