Procurement and Admin Assistant

3 weeks ago

New Delhi, India RTI International Full time

Overview

RTI is hiring a Procurement and Admin Assistant for its USAID-funded Task Order Technical Support for South Asia Regional Energy Partnership (SAREP) activity. This position will be based in New Delhi, India,

**Responsibilities**:
**Procurement Assistant**:

- Support all phases of a procurement activity to ensure best value for a variety of procurement requirements for the Project, in compliance with RTI’s procurement policies and process and aligned with USAID's procurement policies and procedures and local laws.
- Ensure complete documentation for timely and accurate reporting of field procurement activities as per RTI policy.
- Maintain files (e-copy and hard copy) of procurement documents in accordance with RTI documentation requirements.
- Support in preparing and issue procurement solicitation documents (Request for Quotes, Request for Proposals, or Invitation for Tenders) and negotiate for assigned procurements such as commodities/goods/materials, and services.
- Support updating a database of local vendors/service providers and a list of invoices as a reference for budgeting, monitor contracts and purchase orders issued to vendor and follow up as necessary to ensure compliance to terms and condition on invoice or deliverable due date to confirm submission of contractually mandated payment documents.

**Admin Assistant**:

- Maintain an up-to-date inventory of project equipment and supplies.
- Handle logístical arrangements for meetings and workshops, e.g., preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participants, request for cash advance, as applicable and necessary.
- Assist in the collection/collation of data or information needed in the preparation of reports, as necessary, including collection and encoding of Attendance Sheets for reporting.
- Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project.
- Assist in maintaining a database of all incoming and outgoing communications; handle shipping/mailing/delivery of outgoing communications.
- Keep recording of all the publications, journal etc.
- Perform other tasks as may be assigned by the supervisor.

**Qualifications**:

- Bachelor’s Degree and 3 years of experience, or Master’s degree and 1 year of experience.
- Demonstrated ability to communicate and liaise verbally and in writing with partners /vendors /suppliers /visitors and staff and interpret/respond clearly and effectively to verbal or written instructions.
- Demonstrated ability to maintain professional relationships with local counterparts, beneficiaries, contractors, suppliers, other international organizations, as well as local and national authorities.
- Results-oriented, team player and has excellent interpersonal skills.
- Has initiative and can work with little supervision.

As a global employer of choice, RTI is committed to equity, diversity, inclusion and belonging in the workplace and the communities and markets where we serve our mission. We value diversity of thought, culture, background and perspective and welcome applicants without regard to race, color, religion, sex, age, marital status, sexual orientation, gender identity, national origin, creed, citizenship status, disability, protected veteran status, or any other classification protected by applicable discrimination laws or RTI policy.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Click here. to view the EEOC Know Your Rights Poster.

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