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Office Admin

2 months ago

Panaji, India El Shaddai Charitable Trust Full time

**Responsibilities and Duties**
**Main Duties and Responsibilities**:

- **Administration and management (Sponsors)**:

- Set a Sponsorship Goal and create a strategy, in partnership with the sponsor.
- Secure new and existing cash sponsorships.
- Ensure all qualifying sponsor logos are included in publications (newsletters, program, etc.).
- Update information, statistics as and when needed for the promotion or fundraising in the Organisation.
- **Coordination and correspondence**:

- Facilitate contact and follow up with past and potential new sponsors.
- Ensure a Proof of Performance package is delivered to each sponsor.
- Managing and reviewing effective sponsor relationship through correspondence (writing and sending letters/greetings for all (past and potential) sponsors)
- Ensure all aspects of sponsorship programs, mail shot, e - newsletters are delivered in professional and timely manner.
- Act as a sponsorship liaison /host to visiting sponsors and distribute event reports to sponsors and ensure right information about El Shaddai.
- Corresponding with all Coordinators in various countries.
- Reporting & Correspondence
- **Reporting and documentation**:

- Maintain accurate records of all sponsors approached and outcomes (Handling the response form given by ESCT).
- Responsible to maintain & update necessary records and files as per QMS stipulations.
- Update and maintain sufficient stock of ESCT literature/promotional material.
- Maintaining, compiling editing and documenting the monthly and annual reports of all ESCT/, projects, e - newsletter/publication/literature.
- Maintaining donation received file.
- Dispatch Welcome pack to prospective sponsors/donors of a child/project; update sponsor Database & Maintain a register (hard copy).
- Preparing quarterly report for UK trustee meeting and Indian Trustee Meeting and updating MD with regard to the same.
- Update Database with new admission and exit details and as and when transferred.
- Update sponsors if required (UK sponsors will be updated by UK Trustee).
- Create Child Profile for sponsorship purpose and update as and when required.
- Evidencing of restricted funds & need list (Collect photos Information & send to the sponsors, UK trustees, Other countries & Management
- Follow -up and updating need list, projects of Homes, Shelters, Centres and SNS as and when approved by management and ready to put on the website.
- Follow up with the online database for UK office & the Co-founders to view.

**- **Other Country Sponsorship**:

- Update the sponsor list in the Database.
- Print out every statement that comes from the other countries Trustees and file for record.

**- **Online Fundraising**:

- Handling Global Giving by updating information, projects, campaigns and attending the webinar as when required and giving weekly feedback to the MD.
- Prepare project proposal, blogs etc., as per the requirements
- **General Responsibilities**:

- Child-Sponsor Database and Interactions
- Updating and documentation
- Printing of flyers, promotional materials, RF books envelops and cards.
- Handling website issues and queries and updating the website information.
- Follow up with online donation and queries.
- Maintain accurate records of all sponsors approached and outcomes.
- Saving weekly, monthly and annual reports and pictures in the Drive.

**Key Skills**
Good interpersonal skills, Communication Skills, Organizational skills, time management, dependable, Decisive, optimistic and resilient.
**Required Experience and Qualifications**
1 **-** 3 years’ experience (Bachelor /Master Degree)

Schedule:

- Day shift

Work Location: One location

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