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Office Executive

4 weeks ago

Ambala, India HIIT (Haryana Institute of Information Technology) Full time

Job Description: An office executive, also known as an administrative assistant or office administrator, plays a crucial role in the smooth functioning of an office environment. They are responsible for managing various administrative tasks and supporting the overall operations of the office. The specific responsibilities and duties may vary depending on the size and type of organization, but generally, an office executive performs the following tasks:
Documentation and Record Keeping: Prepare and maintain office documents, reports, presentations, and spreadsheets. Ensure proper filing and organization of records, both in physical and digital formats. Assist in the creation and maintenance of databases.

Office Management: Oversee office supplies, inventory, and equipment. Coordinate with vendors and service providers for maintenance and repairs. Maintain a clean and organized office environment.

Communication and Coordination: Act as a point of contact between employees, clients, and external stakeholders. Coordinate internal and external meetings, conferences, and events. Facilitate effective communication and collaboration among team members.

Data Entry and Processing: Enter and update data in databases or computer systems. Assist in data analysis and preparation of reports. Ensure accuracy and integrity of information.

Reception Duties: Greet visitors, answer inquiries, and direct them to the appropriate personnel. Manage incoming and outgoing mail, packages, and deliveries. Maintain a professional and welcoming reception area.

Financial Support: Assist in financial activities such as preparing invoices, expense reports, and purchase orders. Collaborate with the finance department to ensure timely payment processing and accurate record-keeping.

Problem Solving and Decision Making: Handle routine administrative issues and resolve them efficiently. Exercise good judgment and discretion while dealing with sensitive or confidential information.

Team Collaboration: Collaborate with colleagues and provide support to other team members when needed. Foster a positive work environment and contribute to the overall success of the organization.

Skills and Qualifications:

- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Attention to detail and accuracy
- Proficiency in office software and computer literacy
- Time management and prioritization skills
- Problem-solving and decision-making capabilities
- Professionalism and interpersonal skills
- Discretion in handling sensitive information
- Adaptability and willingness to learn
- Knowledge of office procedures and equipment

**Salary**: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Commission pay
- Overtime pay
- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Speak with the employer**
+91 9138976901

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