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Secretarial Coordinator

1 month ago

Lower Parel Mumbai Maharashtra, India GA design Full time

The Secretarial Coordinator provides high-level administrative support and manages the coordination of duties within the architecture and interior departments of the organisation. This role requires excellent organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Secretarial Coordinator is responsible for overseeing day-to-day staff operations, ensuring the efficient and effective functioning of their activities, and keeping management updated about daily schedules and timelines.

**Key Responsibilities**
- **Administrative Coordination**:

- Oversee and report daily tasks across all departments, ensuring consistency and quality of work.
- Manage schedules, meetings, and appointments for the department, ensuring effective time management.
- Assist in organizing departmental events, conferences, and other activities.
- **Documentation and Reporting**:

- Maintain and update daily task logs, and report to management about staff activity on a daily basis
- Coordinate the creation and distribution of communications, announcements, and reports.
- **Team Support and Supervision**:

- Provide support to admin and accounts staff, assisting with workload management and task prioritization.
- Train new staff in office policies, procedures, and protocols.
- Act as a liaison between all staff and management, promoting efficient communication and collaboration.
- **Customer Service**:

- Serve as the primary point of contact for inquiries, both internal and external, addressing questions and resolving issues promptly.
- Maintain positive relationships with clients, vendors, and colleagues, fostering a supportive and professional work environment.
- **Business Development**:

- Develop contacts with potential clients and get appointments for meeting with management.
- Collaborate with management to align business development goals with overall corporate strategy.
- **Experience**: Minimum of 3-5 years of administrative or secretarial experience, with at least 1-2 years in a supervisory or coordinator role.

**Preferred Attributes**
- Experience in architecture and interior design industry
- Familiarity with scheduling software and data entry systems.
- Strong interpersonal skills and ability to work both independently and as part of a team.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to multitask and handle sensitive information with discretion.
- Problem-solving skills and attention to detail.

Pay: ₹40,000.00 - ₹70,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 4 years (required)

**Language**:

- English (required)

Work Location: In person

Application Deadline: 30/11/2024