Company Secretary

2 weeks ago

Chromepet Chennai Tamil Nadu, India Svarga Management Services Pvt Ltd Full time

The Company Secretary plays a critical role in ensuring that the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. This position serves as a key advisor to the Board of Directors on corporate governance matters, manages company records, and ensures timely and accurate filing of corporate documentation.

**Corporate Governance**:

- Provide guidance and support to the Board of Directors on governance and compliance issues.
- Ensure that the company complies with all applicable corporate laws and regulations.
- Advise the board and senior management on their legal responsibilities, best practices, and the implications of decisions.
- Organize and prepare for Board and committee meetings, including the timely distribution of agendas, board papers, and minutes.

**Statutory Compliance**:

- Maintain statutory books such as the register of members, directors, and secretaries.
- Ensure timely filing of annual returns, financial statements, and other statutory documents with relevant authorities.
- Liaise with regulatory bodies such as the Registrar of Companies and Securities & Exchange Board of India (SEBI), as needed.
- Oversee compliance with corporate policies, procedures, and ethical standards.
- LODR compliances
- Complying with the provisions of Companies Act 2013 relating to appointment of statutory/Secretarial/Cost/ Internal Auditors and KMPs including independent director, whole time director, woman director and other Board members
- Working knowledge in relation to Share transfers transmission, dematerialization of securities, dealing with NSDL/CDSL, ESOP

**Record Keeping & Documentation**:

- Maintain and safeguard company documents, minutes of meetings, resolutions, and records of the company’s proceedings.
- Ensure that any changes in the company’s structure (e.g., changes in directors or shareholdings) are properly documented and reported
- Coordinate the preparation, execution, and storage of legal documents, contracts, and agreements.

**Annual General Meetings (AGM) and Shareholder Relations**:

- Plan and manage the organization of the Annual General Meeting (AGM), ensuring compliance with the company's Articles of Association.
- Handle all communications with shareholders, including notices, invitations, and documentation for AGMs or Extraordinary General Meetings (EGMs).
- Manage shareholder queries and maintain the shareholder register.

**Board Support**:

- Support the board in ensuring good corporate governance practices are followed.
- Preparation of Annual filing related documents including Board Report and Annual Return as per the Companies Act. 2013
- Attend board meetings, take minutes, and track action points to ensure timely completion.
- Provide legal and regulatory updates to the board to keep them informed of any changes that may affect the business.

**Risk Management and Compliance**:

- Support the development and implementation of risk management strategies and frameworks.
- Conduct regular reviews of the company’s compliance with legal and regulatory requirements.
- Ensure adherence to internal controls and support audits (both internal and external).

**Liaison and Communication**:

- Act as the point of communication between the board, shareholders, government authorities, and other stakeholders.
- Liaise with external legal counsel on matters related to corporate governance, contracts, and litigation.
- Handling the work in the above lines for the Holding Company and its Subsidiary Companies (Domestic, Overseas) as applicable

**Qualifications**:

- _**Education**_: _ A professionally qualified Company Secretary member from Institute of Company Secretaries of India
- _**Experience**:_4-8 years of experience in a similar role, preferably within a listed company or multinational corporation.
- Willing to work with an exciting work environment

Pay: From ₹600,000.00 per year

Schedule:

- Day shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

Work Location: In person

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