Junior Operations and Admin

2 months ago

Bengaluru Karnataka, India CyberImmune Full time

Job Title: Junior Operations and Administrative Assistant

Location: Remote (Bangalore, India) - Required to visit Bangalore office once a month Employment Type: Full-Time or Intern Salary: ₹15,000 per month

About Cyberimmune: Cyberimmune is a dynamic Managed Security Service Provider (MSSP) specializing in cutting-edge cybersecurity solutions. As a growing company, we are looking for a dedicated individual to support our operational activities and contribute to our mission of providing top-notch security services to our clients.

Key Responsibilities:
1. Invoice and Financial Management:
○ Prepare and send invoices to vendors and clients using accounting software

○ Issue reminders for contract renewals and follow up accordingly.

○ Update and communicate new MSSP agreements to clients.

○ Assist in onboarding new clients by preparing agreements and initial invoices.

○ Handle quarterly invoicing and manage the invoicing cycle efficiently.

○ Track and manage company expenses meticulously.

○ Coordinate with the Chartered Accountant (CA) for tax-related matters.

○ Assist in tax compliance activities and ensure all deadlines are met.

○ Maintain accurate financial records for auditing and reporting purposes.

2. Payroll Management:
○ Process payroll for freelancers, interns, part-timers, and full-time employees.

○ Set up payment schedules and ensure timely disbursements.

○ Prepare and distribute pay stubs to all team members.

○ Maintain payroll records and update employee information as needed

3. Administrative Support:
○ Coordinate and schedule meetings with multiple stakeholders using tools like Calendly or Google Calendar.

○ Manage calendars and find suitable meeting times for all participants.

○ Provide general administrative assistance to the team.

○ Enhance communication by utilizing collaboration platforms like Slack or Microsoft Teams.

○ Support HR-related tasks in collaboration with the HR department.

○ Create and maintain standard operating procedures (SOPs) for recurring tasks to ensure consistency and efficiency.

4. Operational Improvement and Data Security:
○ Identify areas for process improvement within operations.

○ Assist in implementing new procedures to enhance efficiency.

○ Collaborate with team members to streamline workflows.

○ Ensure all team members are trained in data security best practices.

○ Uphold data security standards in all operational activities.

Qualifications:

- Education: Bachelor's degree in Business Administration, Finance, Accounting, or related field. Students in their final year are also welcome to apply.
- Experience: 0-2 years of experience in administrative or operational roles. Internships and previous work experience are acceptable.
- Skills: ○ Proficiency in accounting software (e.g., Tally, QuickBooks, Zoho Books, FreshBooks). ○ Basic understanding of invoicing, payroll, and accounting principles. ○ Proficiency in Microsoft Office Suite (Excel, Word, Outlook). ○ Familiarity with scheduling tools (e.g., Calendly, Google Calendar). ○ Excellent organizational and time-management abilities. ○ Strong communication skills, both written and verbal. ○ Attention to detail and a high level of accuracy. ○ Ability to work independently in a remote setting.
- Preferred: ○ Knowledge of Indian tax laws and compliance requirements. ○ Experience with collaboration platforms (e.g., Slack, Microsoft Teams). ○ Understanding of data security best practices.

What We Offer: -Salary: Competitive salary of ₹15,000 per month.
- Professional Growth: Gain hands-on experience in operations within the cybersecurity industry.
- Flexible Work Environment: Work remotely with a requirement to visit our Bangalore office once a month.
- Mentorship: Receive guidance from experienced professionals.
- Opportunity to Innovate: Be part of a team where your ideas and contributions are valued.

How to Apply:
**Job Types**: Full-time, Permanent

Pay: From ₹10,000.00 per month

Schedule:

- Monday to Friday

**Experience**:

- total work: 1 year (required)

Work Location: Remote

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