Am Secretarial

Location: Delhi, IN- Company: GMR Enterprises Pvt Ltd**JOB PURPOSE**:

- This Job is responsible for providing all legal support relating to implementation of compliance tool and detailed Audit of compliance tool and its usage._

**ORGANISATION CHART**:
Head - Secretarial
- AM Secretarial

**KEY ACCOUNTABILITIES**:
Accountabilities Key Performance Indicators
(A) Provide support for rectification of existing system /tool OR Implement a new compliance tool;
(i) Support in addressing the issue raised by E & Y during their Audit;
(ii) Support to check overlapping of the departments and rectify it e.g. Various Account departments are there for a single entity;
(iii) Support in revamping of the system;
(iv) Support in identifying the non-functioning units (closed units merged/transferred companies) which are still mapped in system.
(v) Resolving day to day affairs of entities wrt wrong mapping of the tasks;
(vi) Replacement of old users with new users etc.,
(vii) Tasks related to specific laws need to be mapped in name of relevant function.

(B) Support in implementation of Legal and Regulatory Compliances tool at sector level.

(i) Ensuring 100% reporting in tool;
(ii) Reviewing and monitoring Dashboards, Reports and Certificate of Compliances;
(iii) Prepare the MIS/ timely report on usage of tool for respective sector;
(iv) Steps for eliminate the non-compliance and non-reporting;

(C) Support in updation of tool

(i) Coordination with function head in respective sector for legal updates in tool and provide the report of same to group SPOC;
(ii) Coordination for with function heads for Legal updates
- to get clean the Old/obsolete laws.
(iii) Check the updation of tool and get confirmation from function head for timely legal updates in tool.

(D) Providing training to new stake Holders at sector level

(i) Providing timely trainings to all stakeholders on requirement basis;
(ii) Training on tool to new users on request of functions;
(iii) Support in arranging the training from External agencies/service provider.

(E) Conducting detailed Audit of the tool

(i) Conduct 100% Audit of the tool for respective sector;
(ii) Check the compliance on ground level and evidence for the same;
(iii) Check the usage of the tool at optimum level;
(iv) Check the supporting documents for compliances

**EXTERNAL INTERACTIONS**:
**Service provider team or other agencies for betterment of tool.**

Directors of the respective companies
Statutory authorities like Registrar of Companies, Depositories(NSDL,CDSL), Stock Exchanges, Registrar& Transfer Agents etc.
Statutory Auditors
Secretarial Auditors
Banks, Financial Institutions etc

**INTERNAL INTERACTIONS**:
1)Finance & Accounts and operational teams
2)Sector Secretarial Teams
3) Sector Legal Teams
4) Secretaries of Directors and senior management
CSO and other senior colleagues in the CSD. CFOs or Finance controllers and managers of other operational departments.

**FINANCIAL DIMENSIONS**:

- To maintain turnaround time to enable to close the documents/queries within the time line
- Contribute to the Department goal of ensuring that the expenditure by the department is within the approved Annual Operating Plan by the GHB.
- Making payment to statutory authorities by way of fees upto Rs. 50,000 per annum
- Meeting expenditure towards conducting meetings etc. and other services which may cost up to Rs. 10 lakhs per annmum

**OTHER DIMENSIONS**:

- Interact with all other Sector Secretarial teams or other functions for requiring updates on usage of tool across the Group;.
- Primarily interact with Secretarial and legal for implementation of tool.
- Support in governance initiatives of the Group

**EDUCATION QUALIFICATIONS**:

- Bachelor of Law, added advantage to qualified Company Secretary
- Associate Member of Institute of Company Secretaries of India(ICSI)
- Skill to obtain relevant information from cross functional teams
- Ability to understand the business requirements and put proposals before the Board, accordingly.

**RELEVANT EXPERIENCE**:

- About 5 years of post-qualification experience in a law firm or as an in-house counsel and having experience in usage/implementation of compliance tool.
- Good knowledge of Companies Act, SEBI regulations, FEMA regulations and RBI Circulars/ notifications.
- Good presentation, negotiation and communication skills
- Strong knowledge of regulations related to Compliances
- Ability to work with cross-functional sector/business units
- Have experience to handle the compliance tool;

**COMPETENCIES**:

- Problem Solving: Ability to identify solutions exploring different options in gathered information. | Interview
- Company Affairs Management
- Communication: Ability to listen, interpret, simplify complex concepts, thoughts & ideas in verbal / non verbal form. | Interview
- Execution and Operational Excellence: Ability and desire to execute with attention to detail, speed, accuracy and consistency | Interview
- Personal Effectiveness: Demonstr