Admin Executive
3 weeks ago
**Key Responsibilities**:
**Front Office Management**:
- Greet and welcome visitors in a courteous and professional manner.
- Manage incoming calls and correspondence, directing them to the appropriate personnel or department.
- Maintain the reception area's appearance, ensuring it is clean, tidy, and well-organized.
- Monitor and manage the scheduling of meeting rooms, ensuring optimal utilization.
**Administrative Support**:
- Provide comprehensive administrative support to various departments, assisting with tasks such as data entry, document preparation, and report generation.
- Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation for company executives or visitors.
- Assist in the preparation and distribution of internal and external communications.
**Office Operations**:
- Maintain office supplies inventory by anticipating needs, placing orders, and verifying receipt of supplies.
- Oversee and manage office equipment, arranging for maintenance and repairs as necessary.
- Support in the onboarding process for new employees by setting up workstations and providing necessary resources.
**Database and Records Management**:
- Maintain and update databases, records, and files, ensuring accuracy and confidentiality.
- Organize and manage physical and electronic documents, implementing efficient filing systems for easy retrieval.
**Cross-Functional Collaboration**:
- Collaborate with different departments to ensure seamless communication and coordination of tasks.
- Act as a liaison between the front office and other departments, conveying important information effectively.
**Benefits**:
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Schedule:
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Rotational shift
Supplemental pay types:
- Yearly bonus
Job-related location requirement:
Work Location: In person
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