Office Administrator

3 weeks ago

Coimbatore, India Medjee Full time

Position Overview:
As an experienced Office Administrator, you will play a crucial role in the efficient operation of the office. Your responsibilities will include managing administrative tasks, coordinating office activities, and providing support to the team. With your strong organizational skills and attention to detail, you will ensure the smooth functioning of daily operations.

Key Responsibilities:
Administrative Support: Provide general administrative support such as managing correspondence, scheduling meetings, arranging travel, preparing reports, and maintaining office records and files.

Office Coordination: Coordinate office activities and operations, ensuring efficient utilization of resources. This includes managing office supplies, equipment maintenance, and liaising with vendors and service providers.

Calendar Management: Maintain and update calendars for appointments, meetings, and deadlines. Coordinate schedules to optimize time management and avoid conflicts.

Event Planning: Assist in organizing and coordinating office events, including meetings, conferences, workshops, and social functions. Handle logistics, invitations, catering, and other event-related tasks as required.

Documentation and Record-Keeping: Ensure accurate documentation and record-keeping of office activities, including contracts, invoices, expenses, and personnel records. Maintain confidentiality and handle sensitive information appropriately.

Financial Support: Assist with basic financial tasks such as processing invoices, tracking expenses, and reconciling accounts. Collaborate with the finance department to ensure timely and accurate financial transactions.

Team Support: Collaborate with team members to support their administrative needs. Provide assistance with tasks such as preparing presentations, organizing documents, and coordinating team events.

Problem Resolution: Address and resolve administrative issues or conflicts that may arise in the office. Identify areas for improvement and implement efficient processes to enhance productivity.

Ad hoc Responsibilities: Undertake additional tasks and projects as assigned by management to contribute to the overall success of the office and organization.

Qualifications and Skills:
Previous experience as an Office Administrator or in a similar administrative role is required.

Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.

Excellent written and verbal communication skills, with a high level of professionalism.

Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint) and experience with office management software.

Attention to detail and accuracy in handling administrative tasks.

Ability to work independently and proactively, taking ownership of tasks and problem-solving when needed.

Strong interpersonal skills and the ability to work effectively with individuals at all levels within the organization.

Knowledge of basic financial processes, such as invoicing and expense tracking, is desirable.

Familiarity with office equipment and maintenance is an advantage.

Note: The above job description is a general outline of the key responsibilities and qualifications expected from an Office Administrator with experience. Specific duties and requirements may vary depending on the organization and industry.

**Salary**: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Morning shift

Work Location: In person

**Speak with the employer**
+91 7358116533

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