Front Desk Receptionist

4 weeks ago

Subhanpura Vadodara Gujarat, India KalaTech Design and Web Solutions Full time

**Job Summary**:
As a Receptionist, you will be the first point of contact for visitors and clients, providing a positive and professional impression of the organization. Your primary responsibilities will include greeting and assisting guests, answering phone calls, managing the reception area, and performing various administrative tasks to ensure smooth daily operations.

**Responsibilities**:
Greet and Assist Visitors:

- Welcome and direct visitors, clients, and employees in a courteous and professional manner.
- Provide information about the organization and its services.

Answer and Direct Phone Calls:

- Manage incoming calls and direct them to the appropriate person or department.
- Take and relay messages accurately and promptly.

Manage Reception Area:

- Maintain a clean, organized, and inviting reception area.
- Ensure that all necessary supplies, such as visitor badges and informational brochures, are readily available.

Administrative Support:

- Perform basic clerical tasks, including photocopying, scanning, and filing documents.
- Assist in scheduling appointments and managing conference room bookings.

Handle Incoming and Outgoing Mail:

- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages for shipment.

Maintain Security:

- Monitor and control access to the premises, ensuring the security and safety of the facility.
- Enforce security procedures, such as verifying the identity of visitors.

Coordinate Front Desk Activities:

- Collaborate with other departments to ensure effective communication and coordination.
- Provide support for special events or projects as needed.

**Requirements**:

- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience as a receptionist or in a similar role.
- Excellent communication and interpersonal skills.
- Professional appearance and demeanor.
- Proficient in using office equipment, including multi-line phone systems.
- Strong organizational and multitasking abilities.
- Basic knowledge of administrative and clerical procedures.
- Familiarity with Microsoft Office Suite or similar software.

**Working Conditions**:

- The role is typically performed in an office setting during regular business hours. However, flexibility may be required for occasional evening or weekend events.

**Salary**: ₹10,000.00 - ₹12,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Ability to Commute:

- Subhanpura, Vadodara, Gujarat (required)

Ability to Relocate:

- Subhanpura, Vadodara, Gujarat: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 8320165639

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