Admin Executive

3 months ago

Olpad Surat Gujarat, India DIVINE ENGINEERING Full time

**Coordination With Security**

○ Oversee and manage security protocols and personnel.

○ Ensure the dispatch and reception of goods and personnel are conducted securely.

○Implement and monitor security measures to protect company assets.
- **Dispatch In/Out Management**

○ Supervise the dispatch of goods and materials.

○ Maintain accurate records of incoming and outgoing shipments.

○ Ensure timely and efficient delivery and receipt of goods.
- **Checking Entry in ERP Software**

○ Verify and validate data entries in the ERP system.

○ Ensure accurate and up-to-date information is maintained in the ERP system.

○ Coordinate with relevant departments to rectify any discrepancies.
- **Purchase Order (PO) Generation**

○ Create and manage purchase orders based on company requirements.

○ Ensure timely approval and processing of POs.

○ Coordinate with vendors for order fulfillment.
- **Coordination with HR**

○ Collaborate with the HR department on various administrative tasks.

○ Assist in the hiring process and onboarding of new employees.

○ Support HR in managing employee records and documentation.
- **Employee Accommodation Allocation**

○ Allocate rooms and living quarters to employees as per company policy.

○ Maintain records of room assignments and manage accommodation logistics.

○ Address any issues related to employee housing.
- **Provide Diesel Card**

○ Issue and manage diesel cards for company vehicles.

○ Monitor diesel consumption and maintain records.

○ Ensure proper usage and prevent misuse of diesel cards.
- **Bike Allocation to Employees**

○ Allocate company bikes to employees as required.

○ Maintain records of bike assignments and ensure proper usage.

○ Handle any issues related to bike maintenance and allocation.
- **Hiring New Employees**

○ Support HR in finalizing the hiring process.
- **New Employee Introduction**

○ Facilitate the introduction of new employees to the team.

○ Ensure new hires are familiarized with company policies and procedures.

○ Assist in the orientation and training of new employees.
- **Provide SIM Card to new employee**

○ Issue SIM cards to employees as needed for business purposes.

○ Maintain records of SIM card assignments and monitor usage.

○ Handle any issues related to SIM card management.
- **Bus In/Out Management and Bill Processing**

○ Monitor the in and out movement of company buses.

○ Ensure proper scheduling and maintenance of buses.

○ Process and approve bills related to bus services.
- **Monitoring Cleaning**

○ Oversee the cleanliness and maintenance of the office and facilities.

○ Coordinate with cleaning staff and ensure regular cleaning schedules are followed.

○ Address any issues related to cleanliness and hygiene.
- **Stationery and Other Orders**

○ Manage the procurement of stationery and office supplies.

○ Maintain inventory and ensure timely replenishment of supplies.

○ Handle orders for other necessary items as required.
- **New Joinee Documentation**

○ Ensure all necessary documentation for new employees is completed.

○ Verify and file required documents as per company policies.

○ Coordinate with HR to maintain accurate employee records.
- **Lunch Arrangement for staff (if any)**

○ Organize and manage lunch arrangements for employees.

○ Coordinate with catering services and ensure timely delivery of meals.

○ Address any issues related to meal arrangements.
- **Monitoring Salary Distribution to the worker**

○ Oversee the distribution of Salary to employees as required.

○ Maintain records of cash transactions and ensure proper documentation.

○ Ensure secure and accurate handling of cash.
- **Monitoring AC Service**

○ Monitor the maintenance and servicing of air conditioning units.

○ Coordinate with service providers for regular maintenance.

○ Address any issues related to AC units promptly.
- **Electrical Arrangements**

○ Arrange for electrical services and maintenance as needed.

○ Ensure timely resolution of electrical issues.

○ Coordinate with electricians and service providers.
- **Ad Hoc**

○ Maintain an Excel sheet for carrying out day-to-day activities.

○ Filling up a proxy if someone is absent.

○ Reporting to the superior.

○ Any other work is given by top management.

**Experience**:

- total work: 2 years (preferred)

Work Location: In person

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