Assistant, Office Operations
1 week ago
**WHAT YOU'LL DO**:
- Manage vendor personnel deployed at Office and ensure high service levels are maintained (housekeeping, pantry, etc.)
- Ensure that staff / vendor personnel are trained on complex maintenance activities & follow the standard operating procedures
- Ensure smooth cafeteria operations and maintaining Food & Beverage inventory levels
- Set up of processes at the new office across various activities, eg. Transport, F&B, etc.
- Provide updates to various stakeholders on events/programs/issues
- Supervise and manage all transport arrangements
- Support necessary arrangements for events in consultation with specific departments & teams
- Track and maintain MIS related to operations
- Work closely with the Procurement Team to ensure best service at the best price.
- Track vendor payments ensuring timely billing for all service partners.
**YOU'RE GOOD AT**:
- Stakeholder Management
- Vendor Management
- Negotiation Skills
- People Management Skills
- Problem Solving & Analytical Skills
- Communication, Interpersonal & Teaming Skills
- Work Management & Organizational Skills
- Values & Ethics
**YOU BRING (EXPERIENCE & QUALIFICATIONS)**:
- 1-3 years of relevant experience in Office Operations / Facility Management
- A graduation degree (Preferred from Hotel Management)
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Good oral and written English language communication skills
- Strong attention to detail & strong service mindset, good business judgement
- Collaborating effectively in a virtual environment, at same time demonstrating ownership
- Should demonstrate highest level of integrity
**YOU'LL WORK WITH**:
A small highly efficient team who believe in one motto: Client Comes First and live by it. You will report to Office Manager and work closely with Office services team members, office stakeholders, and visitors
**ADDITIONAL INFORMATION**:
Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG’s values and culture. Experience in working successfully within a complex matrix structured organization is essential.
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