Back Office Administrator

6 months ago

Noida Uttar Pradesh, India Trusted Solutions Full time

**Position: Senior Backoffice Administrator**

**Location: Sector - 63, Noida (Onsite)**

**Working timings: Monday - Friday, 6:30 pm till 2:30 am IST.**

**Overview**:
We are currently seeking a highly skilled and motivated Senior Backoffice Administrator, to join our Backoffice team in Sector-63, Noida. As a Senior Backoffice Administrator, you will be entrusted with overseeing a variety of administrative functions critical to the smooth operation and compliance of our organization. Your role will involve managing intricate processes across various domains, including insurance, payroll, regulatory compliance, rental properties, financial transactions, and procedural documentation. The ability to work flexibly according to US Eastern Standard Time (EST) is essential for this role.

**Roles & Responsibilities**:

- **Worker's Compensation Insurance**: Conduct a comprehensive yearly audit of overall premium for workers' compensation insurance. Collaborate closely with the Accounts department to gather necessary details and perform necessary reconciliations.
- **General Liability/ Business Owner Insurance**: Manage the yearly renewal of policies, ensuring meticulous examination of total invoices and related documentation. Tally and compare charges to guarantee accurate and compliant policy payments.
- **New York Disability and Family Leave**: Quarterly update payroll data within specified limits for each employee in accordance with New York State regulations. Ensure payroll accuracy and timeliness, including the necessary true up and payment of policy premiums.
- **Ohio Bureau of Workers' Compensation**: Conduct a yearly true-up, updating the total payroll for employees in Ohio. Ensure compliance with Ohio regulations and accurate payroll calculations for Workers' Compensation.
- **Bills/Invoices Validation**: Validate all company invoices, including software, healthcare, and rental-related invoices, etc., to ensure accuracy. Ensure correct and timely payments by meticulously validating all invoices.
- **Fidelity Bond**: Conduct a periodic check, once every three years, on the required amount and confirm with relevant stakeholders. Ensure compliance with 401K regulations and necessary measures for fidelity bond requirements.
- **Employee Health Care**: Verify and reconcile healthcare-related invoices, ensuring accuracy in charges and payments. Maintain precise records of healthcare expenses and comparisons with amounts paid.
- **State Corporation Commission (SCC)**: Regularly review and manage monthly fees, ensuring timely payment and compliance with SCC regulations. Oversee the annual payment, maintaining flexibility with due dates as needed.
- **Rentals**: Monitor and manage lease renewals, amendments, and addendums, ensuring timely updates and compliance. Oversee repairs, upgrades, property tax payments, and ad-hoc emergencies related to rental properties.
- **Research Work**: Conduct thorough studies on new software solutions, analyzing merits, demerits, costs, and alternative options. Provide detailed reports to facilitate informed decision-making regarding software adoption.
- **Process Documents**: Develop and maintain detailed standard operating procedures (SOPs) to streamline administrative processes.
- **Credit Card Statement**: Regularly review and allocate credit card expenses to appropriate expense heads, ensuring accurate financial tracking.
- **Time zone Flexibility**: Work flexible hours to accommodate the US EST time zone, ensuring effective communication and collaboration with the US-based team.

**Note**: This job description outlines general responsibilities and qualifications and is not exhaustive. Additional tasks may be assigned as deemed necessary by the organization.

**Qualifications**:

- Bachelor’s degree in Business Administration or related field.
- Proven experience in back-office administration and compliance.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and organizational abilities.
- Familiarity with relevant state regulations and compliance standards.
- Ability to manage and prioritize tasks effectively, especially in accordance with US EST working hours.
- Excellent verbal and written communication skills in English. Ability to communicate complex financial information.

**Working timings: Monday - Friday, 6:30 pm till 2:30 am IST.**

**Prayag Singh**

**Sr. Corporate Recruiter**

**Job Types**: Full-time, Permanent

**Benefits**:

- Paid time off

Schedule:

- Fixed shift
- Monday to Friday
- Night shift
- US shift

Ability to commute/relocate:

- Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Microsoft Office: 5 years (required)
- total work: 10 years (preferred)

**Language**:

- English (required)

Work Location: In person

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