Afm Events

JLL supports the Whole You, personally and professionally.
**What this job involves**:
24*7 Shifts, 3 shifts per week
No transport
DUTIES & RESPONSIBILITIES
EVENT MANAGEMENT
Coordinate with relevant stake holders for logistics support for any small or big events
Manage and operate meeting rooms, function rooms, convention facilities and other facilities at Client premises for use by Client employees, Client clients and other visitors, as required by Client.
Responsibility for all other duties and tasks as assigned by Manager.
MEETING ROOMS, CONFERENCE ROOM & BOARD ROOM MANAGEMENT
Arranging conference room, meeting room. Daily check all the meeting rooms & installed equipment’s. Projector VC, & any other IT products Service provider should get in touch with specific technical team with the concern of Admin.
Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue. Includes coordination with the Audio/Visual equipment.
Facilitate the scheduling of conference rooms, training rooms on request.
Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc. any other requirement should be provided to the employees after location admin approval.
Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e., more chairs, additional work surface etc.). This must be concerned with location admin.
Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional.
After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day. Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location.
Ensure rooms are cleaned between meetings as needed during the day. This includes ensuring that any catering materials have been cleared away and removed. (Note: most of the conference rooms need to be checked once a day.)
On daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered.
SPACE MANAGEMENT
Taking care of Workstation allotment to New Joiner by coordinating with Spock.
Allocation of Seats to respective Businesses
Preparing Pune occupancy dashboard with required details.
Preparing monthly head count data
Connecting with PMOs for upcoming visibility data.
REPORTS & DOCUMENTS MANAGEMENT
Meeting room checklist, Meeting room/conference mailers, DSR, Weekly reports, MMR, Inventory register, Customer Feedback reports, Suggestion/Request reports, etc.,
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.