Process Associate

4 weeks ago

Coimbatore Tamil Nadu, India Maxval Full time

Job Information

Industry
- ComputerType of Resource
- ExperiencedCity
- CoimbatoreState/Province
- TamilnaduCountry
- IndiaZip/Postal Code
- 641035About us**Overview**:
**Responsibilities**:
1. Renewal Management
- Willingness to learn the Intellectual property domain, and understand rules and regulations around renewal fees for patents
- Oversee the end-to-end patent renewal process, from initiation to completion.
- Ensure timely and accurate submission of renewal payments for patents across various jurisdictions.
- Checking invoices received from agents in different jurisdictions for correctness
- Handling Quarterly and Month-end invoicing activities and ensuring revenue recognition is completed in a timely and accurate manner
- Ensuring deadlines are met and follow-up with stakeholders on commitments

2. Portfolio Analysis:

- Conduct regular analysis of the patent portfolio to identify upcoming renewal deadlines.
- Provide insights and recommendations based on portfolio performance.
- Maintaining the client records up-to-date in IPMS (MaxVal Systems)

3. Client Interaction:

- Demonstrates effective, clear and professional written and oral communication.
- Communicate with clients to gather necessary information for renewal instructions.
- Address client queries and concerns regarding the renewal process.

4. Quality Assurance:

- Conduct thorough reviews of renewal instructions and related documentation for accuracy and completeness.
- Implement quality control measures to minimize errors.
- Investigating and resolving any irregularities or enquiries from internal and external stakeholders.

5. Team Collaboration:

- Collaborate with cross-functional teams, including legal, finance, and administrative departments, to ensure seamless workflow and information exchange.

6. Process Improvement:

- Identify opportunities for process improvement and implement efficiency-enhancing measures.
- Stay informed about industry best practices and recommend changes to optimize the renewal process.

7. Documentation and Reporting:

- Maintain detailed and organized documentation related to patent renewals of Client portfolios.
- Generate reports on renewal status, portfolio performance, and other relevant metrics.

**Requirements**:

- **Educational Background**: Bachelor's degree in Science or Commerce or Finance or Engineering. Graduate in Finance domain will be added advantage. Finance and Intellectual Property (IP) knowledge will be added advantage.
- **Experience**: Minimum of 4 -6 years of experience. Experience in Finance and Intellectual Property (IP) will be added advantage.
- **Analytical Skills**: Strong analytical skills to assess portfolio data and make strategic recommendations.
- **Communication Skills**: Excellent written and verbal communication skills for client interaction and internal team collaboration.
- **Detail-Oriented**: Exceptional attention to detail to ensure accuracy in renewal instructions and documentation. Reporting and validation skills.
- **Software Proficiency**: Excellent Microsoft Office skills, familiarity with patent management software (will be preferable), and other relevant tools.
- **Task Management**: Should have ability to prioritize and manage expectations, ability to work independently.

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