Project Coordinator

5 months ago

Gurugram Haryana, India The Hans Foundation Full time

The Hans Foundation, established in 2009, is a Public Charitable Trust that works for the improvement of quality of life for underprivileged communities across India through Health, Education, Livelihood and Disability sector interventions. THF undertakes direct implementation of projects on the ground in addition to providing funding support to not-for-profit organisations in India through its donor - RIST, USA. THF’s Strategic planning focuses on key areas of its work with the aim of addressing the key issues of poverty alleviation, economic inequalities, and 360° impact on the quality of life through social development programs. THF’s programs are majorly implemented in the most rural and under-developed areas in the country. Over the years, THF has expanded its charitable activities in collaboration with State and Central Governments, institutions, corporates, academia, and non-government organizations for sustainable interventions to achieve scale and economy. The interventions implemented by the foundation range from grass root level to national level programs.

**GENERAL**

**Location of Job**: Delhi NCR

**Type of Employment**: Contractual for a period of one-year, renewable basis of performance and project requirements

**No. of Position**: 1**

**Reporting to**: Director-Programme & Strategic Initiatives

**1. **JOB PURPOSE**

The Project Coordinator is responsible for assisting the Project Manager in overseeing The Hans Foundation Programme and infrastructure. This role involves providing successful implementation of block level activities. The Project Coordinator will work closely with various departments to understand their documentation needs and implement solutions that enhance operational efficiency.

**2. KEY ACCOUNTABILITIES**

**Essential Duties and Responsibilities**:

- Work with consultant and experts to get their thematic knowledge and expertise in operationalizing the programme
- Develop operational plan and workplan along with project manager for the smooth implementation and monitoring of the project
- Assist the team for organizing the project related events such as launch, expansion and any other events/conference etc.
- Support in organising the capacity building training of the project staff as per the need submitted by the project team.

**Finance and Budgeting**
- Assist the PM in budget planning.
- Work with the Finance Team for timely review of funds.

**Relationship management**
- Provide support to the Project Manager to effectively manage the work assignments with vendors/ service providers.
- Write official/formal letters for managing the partnership with govt/donors/institutions/partner associates, NGOs group etc.
- Need based visits to ensure the deliverables from the vendor such as bus fabrications, assistive aids and quality check of the tools & equipment’s.
- Explore potentials experts/trainer/consultant for various training needs and maintain the partnerships( suppose expert on parents counselling, best therapies for CP etc).

**Learning Dissemination and Communication**:

- Review the case studies, quarterly and annual reports submitted by the project managers and any other publication as need arises.
- Participate and prepare for THF events such as meetings, retreats and team building activities; planning the preparation and facilitation and then reporting on outcomes.
- Ensures visibility of the projects by collecting information and resources for stories displayed on THF website and other media mediums.
- Provide knowledge inputs to the project team to organise community awareness programmes by exploring good practices in the country and across the world.

**Monitoring and Evaluation**
- Review progress reports from project manager and field teams and present to SPM and share the cumulative feedback to the project team and maintain the compliances received.
- Prepare visit plans and assist the SPM in project review regularly.
- Organise review meeting with AIIMS, NIEPID and other stakeholders and maintain the MOM etc.

**Others**
- Provide dynamic and proactive administrative support to Senior Project Manager
- Any other responsibilities as assigned by the Senior Management Team.

**3. Other Indicative Requirements**

**Educational Qualifications**
- Bachelor’s degree in any relevant field, preferable to have a Master’s Degree.

**Functional / Technical Skills and Relevant Experience & Other requirements (Behavioural, Language, Certifications etc.)**
- Minimum 3-5 years of experience in public health programme with good project coordination and implementation skills.
- Good Communication and documentation in English and Hindi.
- Willingness to travel extensively in remote areas

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