Associate Admin

3 weeks ago

Bengaluru Karnataka, India nVent Full time

We’re looking for people who put their innovation to work to advance our success - and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions.

WHAT YOU WILL EXPERIENCE IN THIS POSITION:

- Manage clients/visitors, calls and reception.
- Coordinating and arranging meetings.
- To assist in Hotel Contracts, hotel booking, travel management, courier, pantry, housekeeping and stationery requirements.
- Provide onboarding and exit process support by coordinating with IT Team for Laptop setup, arrangement of Handsets, Sim card, Corporate Credit Card and Concur for the new joinee
- Coordinating with printing vendors and arranging business cards, ID cards for the office staff as per requirement
- Provide onboarding and exit process support by coordinating with IT Team for Laptop setup, arrangement of Handsets, Sim card, Corporate Credit Card and Concur for the new joinee.
- To ensure administrative support in onboarding process by keeping all the required things ready prior one day before employee joining.
- To keep track of housekeeping activities on daily basis.
- To coordinate with procurement department on office administration requirement.
- To ensure AMC renewal on time of all service providers.
- To ensure employee transportation and On call cab reach factory on time without any delay. Keep track on daily KM.
- To ensure all bills received on time from vendor and submit error free bills to finance for payment before finance 24th of every month.
- Working with IT and local service provider to continually check for better telephone plans.
- To monitor the pantry requirements and House Keeping material stock requirement.
- Coordinate with building maintenance team for assistance / repairs of office premises.
- To provide administration budget to Finance department on monthly basis.

Contracts Manpower Management:

- To keep record of all Contracts attendance and Headcount within the budgeted number.
- Ensure on time renewal of agreements.
- Ensure Contract role employees contract reviewed timely manner to ensure and renewed on time.
- To ensure vendor pays all the statutory payments like PF ,ESIC on time.

Vendor Management:

- To identify cost reduction sources.
- To maintain the vendor records as per vendor tracker format on regular basis.
- Conduct Regular vendor audits and ensure to close open points within due date.
- To track vendor bills and ensure timely payments based on appropriate approvals.

Attendance Management
- Daily track of on roll and contract employee attendance and shift in Matrix software.
- Monitor and track Direct Labor - On roll & Contract employees Overtime and ensure as per local law they should not cross monthly OT limit.

Payroll Process
- Support HRBP by providing payroll inputs such as attendance summary, leave summary, other deductions on monthly basis.

Employee Engagement:

- Coordinate with HRBP to arrange HR connect meetings with team and action points for open points.
- Ensure to conduct employee monthly committee meetings and action points for open points.
- Support in Employee Engagement activities.

YOU HAVE:

- Academic background in Graduate in any specialization with min 4-6 years of working experience
- Previous experience in or with min 4 to 6 years of proven experience in reception and office administration.
- Skills:
Strong working knowledge of Microsoft Office.

Fluent in English, Kannada is must and Hindi is added advantage.

Ability to work well both independently and as part of a team.
- Abilities to meet the physical and environmental demands: [include if a plant/manufacturing position, and add up to 4]

WE HAVE:

- A dynamic global reach with diverse operations around the world that will stretch your abilities, provide plentiful career opportunities, and allow you to make an impact every day
- At nVent, we believe safer systems ensure a more secure world. We connect and protect our customers with inventive electrical solutions. We design, manufacture, market, install and service high-performance products and solutions for mission-critical equipment, buildings and essential processes. Our solutions are helping build a more sustainable and electrified world.
- We are a $3.3B company with a dedicated team of more than 11,000 employees around the globe. Our comprehensive portfolio of enclosures, electrical and fastening, and thermal management solutions dates back more than 100 years and includes nVent CADDY, ERICO, HOFFMAN, ILSCO, RAYCHEM and SCHROFF.
- Commitment to strengthen communities where our employees live and work
- We encourage and support the philanthropic activities of our employees worldwide
- Through our nVent in Action matching program, we provide funds to nonprofit and educational organizations where our employees volunteer or donate money
- Core values that shape our culture and drive us to deliver the best for our employees and our customers. We’re

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