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Junior Facility Executive

4 weeks ago

Coimbatore Tamil Nadu, India Mikro Grafeio Full time

**Designation** : Facility Coordinator / Executive

**Department** : Facility Management Group (FMG)

**Experience** : 1 to 3 Years

**Responsibilities**:

- Manage the day-to-day operations for the office, helps with standard work instructions
- Provide administrative assistance to the assigned facility / Centres. (This may include typing, data entry, updating spreadsheets, assistance in agreement making and printing.)
- Responsible for receiving visitors / Clients by greeting them in person or on the telephone; answering or referring inquiries
- Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology (Internet)
- Ensuring that basic facilities are well-maintained and conducting proactive maintenance - (Cleanliness, HVAC, Lightings, Plumbing, Internet,.etc.)
- Ensuring that facilities meet compliance standards and government regulations
- Planning for the future by forecasting the facility’s upcoming needs and requirements.
- Maintains employee and department records and documents
- Documents and communicates action plan, irregularities, and continuing needs maintain continuity among work teams
- Handles outgoing mails and incoming mails
- Helping with office relocations / Client On-boarding and Dealing with emergencies as they arise
- Vendor Management, Petty cash maintenance, Invoice update and follow-up
- Assist Sales team and central team as and when required.
- Stock maintenance - HK material / Office Stationary / Pantry Consumables

**Requirements and Skills**:

- Must be able to interact and communicate with individuals at all levels of the organization.
- Must have knowledge in spreadsheets, (MSWord, Excel, Access, PowerPoint).
- Ability to work as a part of a team.
- Ability to manage time efficiently.
- Good communication and interpersonal skills.
- Knowing English language is an added advantage
- Strong ethics and reliability.
- Flexibility and adaptability to changes in the workplace.

**Shift Schedule**
- Monday to Saturday

**Ability to commute/relocate**:

- Chennai. Two wheeler with Licence is a MUST.

Pay: ₹20,000.00 - ₹23,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Yearly bonus

Application Question(s):

- Please mention your current salary?
- How many days is your notice period ?
- What is your expected salary

**Experience**:

- total work: 3 years (required)

Shift availability:

- Day Shift (preferred)
- Night Shift (preferred)

Work Location: In person