Back Office Coordinator

1 month ago

Noida HO Noida Uttar Pradesh, India AARYAN VENTURA PVT LTD Full time

**Job Title: Back Office Executive**

**Location: Sector 2 Noida**

**About the Company**:
Aaryan Ventura Pvt.Ltd. is a leading Electrical Trading Business, committed to providing top-tier products and services to our clients. We are looking for a dedicated Back Office Executive to support our operational teams and ensure seamless communication between vendors and customers.

**Role Overview**:
**Key Responsibilities**:

- **Vendor & Customer Follow-Up**: Maintain communication with vendors to obtain quotations for products/services required by customers. Follow up with customers to provide quotes and ensure timely responses.
- **Quotation Management**: Gather and compare quotes from multiple vendors, ensuring the best options in terms of cost, quality, and delivery. Communicate the finalized quotes to customers accurately.
- **Order Management & Purchase Orders**: Follow up with customers to confirm orders and generate Purchase Orders (POs) based on customer requirements and vendor quotes.
- **File Management & Documentation**: Maintain organized records of vendor quotations, customer communications, POs, and all relevant documentation. Ensure easy retrieval of records for future reference.
- **Drawing & Approval Follow-Up**: Coordinate with customers to obtain approval for technical drawings, designs, or other specifications. Ensure all necessary approvals are received before proceeding with orders.
- **Dispatch Coordination**: Liaise with the logistics team to ensure timely dispatch of orders. Follow up with customers regarding order status, delivery schedules, and tracking information.
- **Reporting**: Maintain and update status reports for open orders, pending approvals, and dispatch timelines to ensure smooth workflow and deadlines are met.

**Key Qualifications**:

- Proven experience in a back-office or administrative role, preferably in a [relevant industry, e.g., manufacturing, retail, construction, etc.]
- Strong organizational skills with attention to detail.
- Proficient in Microsoft Office (Excel, Word, PowerPoint), and experience with ERP software or similar tools is a plus.
- Ability to multitask, prioritize, and manage time efficiently.
- Strong communication skills, both written and verbal, to interact effectively with vendors, customers, and internal teams.
- Ability to work independently and as part of a team.
- A proactive, problem-solving mindset with a focus on customer satisfaction.
- Experience in preparing Purchase Orders, handling quotations, and dealing with vendor/customer inquiries is highly desirable.

**Who You Are**:

- You’re a highly organized and detail-oriented individual who thrives in a fast-paced environment.
- You have excellent follow-up skills, ensuring nothing falls through the cracks.
- You are comfortable using technology to manage documentation and streamline workflows.
- You are proactive, with a strong sense of ownership and responsibility for managing tasks from start to finish.
- You have strong interpersonal skills and are able to manage relationships with vendors and customers effectively.

**Why You Should Apply**:

- Be part of a growing, dynamic team in a fast-paced industry.
- Work in an environment where your contributions directly impact the efficiency and success of the business.
- Competitive salary and benefits package.
- Opportunity to learn and grow within the company with ongoing training and development.

**Job Types**: Full-time, Permanent

Pay: From ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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