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Back Office Executive

1 month ago

Jaipur Rajasthan, India jobsclick HR solution Full time

A "Back Office Executive" in the jewelry industry primarily handles administrative and data management tasks behind the scenes, including inventory tracking, order processing, purchase order management, generating sales reports, maintaining customer records, and ensuring compliance with relevant regulations, all while supporting the smooth operation of the jewelry business without direct customer interaction. Key Responsibilities:

- **Inventory Management**:

- Accurately recording incoming and outgoing jewelry stock.
- Monitoring inventory levels and identifying potential stock shortages.
- Performing physical inventory checks to maintain accurate records.
- Managing stock transfers between stores or locations.
- **Order Processing**:

- Processing customer orders with correct details including item description, size, and pricing.
- Generating invoices and sales receipts.
- Coordinating with the sales team to ensure timely order fulfillment.
- **Purchase Order Management**:

- Placing orders with suppliers for new inventory.
- Tracking purchase orders and ensuring timely delivery.
- Negotiating prices and terms with vendors.
- **Sales Reporting**:

- Generating daily, weekly, and monthly sales reports.
- Analyzing sales data to identify trends and opportunities.
- **Customer Record Management**:

- Maintaining accurate customer information including contact details and purchase history.
- Processing customer returns and exchanges.
- **Compliance**:

- Ensuring adherence to industry regulations regarding gemstone grading, hallmarking, and import/export documentation.
- Maintaining proper documentation for compliance audits.

**Required Skills**:

- **Strong Data Entry Skills**: Accuracy and efficiency in data input and management.
- **Proficiency in Microsoft Office Suite**: Excel, Word, and Outlook for data analysis and reporting.
- **Attention to Detail**: Ability to identify and correct errors in data.
- **Organizational Skills**: Efficiently managing multiple tasks and deadlines.
- **Numerical Aptitude**: Accurate calculations for inventory and sales reporting.
- **Basic Knowledge of Jewelry Industry**: Understanding of gem types, grading systems, and common jewelry manufacturing processes.

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift
- Weekend availability

Work Location: In person