Executive - Accounts Payable

6 days ago

Kochi Kerala, India Centre Square Mall Full time

**Job Position**: Executive - Accounts Payable

**Purpose of the Job**:
To manage the accounts payable function effectively, ensuring timely payments to vendors, maintaining accurate financial records, and supporting the financial management of Centre Square Mall by handling daily accounting tasks, reconciliations, cash flow projections, and coordination with stakeholders.

**List of Key Responsibilities**:

- Maintain and update the accounts payable ledger, ensuring timely and accurate recording of all transactions.
- Receive, review, and file invoices, ensuring they are properly authorized and coded before processing for payment.
- Act as the custodian of all tenants’ agreements, ensuring they are securely maintained and easily accessible for reference and compliance purposes.
- Coordinate with vendors and internal departments to manage invoices, agreements, and resolve any outstanding issues or discrepancies.
- Manage vendor agreements and other essential records related to payables, ensuring they are organized and up to date.
- Coordinate and execute bank payments, ensuring timely disbursements and resolving any payment-related issues.
- Prepare and execute payment batches in accordance with the company's payment schedule.
- Prepare weekly Creditors' Ageing Reports, including detailed remarks on each payable ledger to help management track outstanding payables and prioritize payments.
- Perform regular bank reconciliations and reconcile accounts payable records with general ledger accounts.
- Obtain balance confirmations from vendors and maintain proper documentation of all communications related to accounts payable.
- Assist with the month-end closing process, ensuring all payables are properly accounted for and reconciled.
- Prepare Cash Outflow reports, projecting cash requirements for the next 4 weeks (week-wise) and the next 5 months (month-wise), to support cash flow management.
- Monitor vendor payment terms and ensure compliance with agreed terms to avoid late payment penalties.
- Maintain strong working relationships with vendors and service providers to ensure smooth transactions and prompt resolution of issues.
- Assist in audits by providing necessary documents and records related to accounts payable.

**Duties & Responsibilities**:

- Processing of daily transactions related to accounts payable, ensuring they are correctly categorized and posted.
- Filing and maintaining invoices, receipts, and payment records for easy retrieval and compliance purposes.
- Managing correspondence and coordination with vendors to resolve payment discrepancies, disputes, or queries.
- Ensure all tenants’ agreements are maintained securely, and any financial obligations arising from these agreements are properly reflected in the accounts payable records.
- Preparing payment schedules and ensuring timely approval from relevant stakeholders.
- Regularly reviewing the status of outstanding invoices and follow up with vendors as needed.
- Supporting the finance team in preparing financial reports related to accounts payable.
- Prepare weekly Creditors' Ageing Reports with remarks, ensuring the accounts payable team is proactive in addressing overdue payments.
- Prepare Cash Outflow reports, providing detailed projections for upcoming payments, to help management in planning and ensuring sufficient liquidity.
- Ensuring compliance with all relevant accounting standards, policies, and procedures.

**Specialized Knowledge & Skills**:

- Strong understanding of accounts payable processes and accounting principles.
- Familiarity with vendor management, handling large volumes of invoices, and managing tenant agreements.
- Proficient in accounting software (preferably Tally/ERP systems) and MS Office, particularly Excel.
- Strong analytical and problem-solving skills.
- Excellent organizational and record-keeping skills.
- Ability to handle multiple tasks, prioritize work, and meet deadlines.
- Good communication and interpersonal skills for dealing with vendors, tenants, and internal teams.

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Morning shift

**Education**:

- Master's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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