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Executive Assistant

4 months ago

Puducherry, India Sanrachna Steel Design Private Limited Full time

This position reports directly to the CEO and requires to work independently. Often considered as the right hand person, the employee will filter and attend to the day-to-day functions that are part of the executive s role so that the executive can focus on the high-level leadership and strategy functions.

**Roles and Responsibilities**
- Problem solve, meet precise deadlines and work in a team-oriented environment
- Liaise with business customers, among other company stakeholders
- Manage the executive's calendar by scheduling meetings, appointments, and events according to varying time zones
- Plan the executive's travel arrangements, including flight bookings, accommodations, transportation, and creating itineraries for business trips
- Create and edit documents, reports, and presentations to support the executive in their work
- Savvy individual with travel experience and valid passport is required
- Organize key documents, ensure secure filing and record-keeping, report expenses, and manage office supplies efficiently
- Act as the initial point of contact for the executive and respond to internal and external stakeholders promptly and professionally

**Qualifications**:

- Minimum 2 years of experience in executive administration, project coordination or relative field
- Strong communication, analytical, attention to detail, critical thinking, presentation and grammatical skills are a must
- Bachelor's degree in business, communications, organizational leadership, or relative field is study is a plus
- Proficient with cloud-based CRM and accounting programs is a plus
- Microsoft Office Suite (Outlook, Word, Excel, Power Point) and Google Workspace
- Fluency in Dutch, English and Spanish is a must

**Additional Information**:

- Work Location: Utrecht, NL (Regular travel required domestic and international including India and United States)
- Working Hours: 10:00 am to 07:00 pm, evenings and weekends required as needed, work hours vary depending on workload and time zone factors regularly
- Designation: Executive Assistant
- Compensation: Based on experience
- Contract: Permanent with 3 months of probationary period
- Work Permit Required