Assistant Executive

**Job Title: Executive Assistant & Office Coordinator**

**Location**: Netaji Nursing Home Pvt. Ltd.
**Department**: Administration
**Reporting To**: Director/Administrator
**Employment Type**: Full-Time

**Job Summary**

**Key Responsibilities**
- **Executive Assistance to the Leadership Team**:

- Act as the primary point of contact between the executive team and internal/external stakeholders.
- Manage the schedule of the Director/Administrator, including organizing meetings, appointments, and travel arrangements.
- Prepare agendas, record minutes, and follow up on action items for executive meetings.
- **Follow-Up Management**:

- Maintain a robust system for tracking tasks, deadlines, and action items to ensure timely follow-ups with all departments.
- Proactively communicate with departments to ensure that commitments and deadlines are met.
- Send reminders, alerts, and escalation notices for pending or overdue tasks as needed.
- **Operational Coordination and Office Management**:

- Coordinate with various hospital departments, including HR, Finance, Patient Services, and Operations etc.to streamline workflow and ensure smooth operations.
- Oversee office supplies, inventory, and ensure the functionality of office equipment.
- Maintain hospital records, policies, and procedures to keep documents well-organized and accessible.
- **System and Process Optimization**:

- Assist in developing and implementing efficient workflows, tracking systems, and automated processes for operational efficiency.
- Regularly review and improve office protocols to support a responsive and productive environment.
- **Communication and Relationship Management**:

- Build and maintain positive working relationships with staff, patients, and vendors, ensuring consistent communication and support.
- Act as a liaison between the executive team and hospital departments to facilitate communication and coordination.
- **Administrative and Financial Support**:

- Assist in preparing monthly, quarterly, and annual reports and presentations for the executive team.
- Support budget management, including tracking expenses and processing invoices.
- Prepare and maintain financial records, contracts, and documents to ensure compliance with regulatory requirements.
- **Project Coordination and Special Initiatives**:

- Coordinate projects and special initiatives led by the executive team, ensuring all tasks are delegated and tracked effectively.
- Monitor project progress, provide status updates, and follow up on deliverables to keep the team informed and aligned.

**Qualifications**
- **Education**: Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred.
- **Experience**: 3+ years of experience as an Executive Assistant, Office Coordinator, or similar role; experience in healthcare administration is an advantage.
- **Technical Skills**: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and project management software is a plus.

**Key Competencies**
- **Organizational Skills**: Strong ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- **Follow-Up and Attention to Detail**: Exceptional focus on follow-through and ability to ensure tasks are completed on time.
- **Excellent Communication Skills**: Excellent written and verbal communication, with a professional demeanor and ability to interact with all levels.
- **Problem Solving and Adaptability**: Ability to think on your feet, resolve issues independently, and adapt to changing priorities.
- **Confidentiality and Discretion**: Demonstrated ability to handle sensitive information with the utmost confidentiality.

**What We Offer**
- Competitive salary and benefits package

**Job Types**: Full-time, Permanent

Pay: ₹24,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Joining bonus
- Performance bonus

Application Question(s):

- Do you have Data analysis skill ?

**Education**:

- Master's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English,Bangla (preferred)

Work Location: In person