Administrative Executive

**Job Brief**

We are looking for a competent Administrative Executive to provide personalized secretarial and administrative support in a well-organized and timely manner, support the day-to-day activities of our Human Resources Department. Processing employee data, updating company policies and assisting in the hiring process.

**Responsibilities**
- Act as the point of contact between the executives and internal/external clients.
- Undertake the tasks of receiving calls, take messages and routing correspondence.
- Handle requests and queries appropriately.
- Maintain diary, arrange meetings and appointments and provide reminders.
- Make travel arrangements.
- Take dictation and minutes and accurately enter data.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system.
- Maintaining physical and digital personnel records like employment contracts and PTO requests.
- Update internal databases with new hire information.
- Create and distribute guidelines and FAQ documents about company policies.
- Gather payroll data like bank accounts and working days.
- Publish and remove job ads.
- Prepare reports and presentations on HR-related metrics like total number of hires by department.
- Develop training and onboarding material.
- Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)

**Requirements and skills**
- Minimum 1 Year work experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office.
- Proficiency in English.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- High level verbal and written communications skills.
- Maintaining Discretion and confidentiality.
- Any Degree & Master Degree with minimum 60% Passing.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

COVID-19 considerations:
Daily body temperature check, sanitizing facility provided.

Ability to commute/relocate:

- Airport Road, Hubli - 580030, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Administrative: 1 year (preferred)

Expected Start Date: 01/02/2023