Account & Finance Executive

3 weeks ago


Vikhroli Mumbai Maharashtra, India Magic Bus India Foundation Full time

**Role**

Role is to lead the staff function of a district and ensure necessary support for the Program Manager in the areas of Accounts, Admin and MIS Reporting

**Key Responsibilities**

**Accounts**:

- Prepare monthly cash flow request for the district with the help of Program manager and send it to Regional Finance team for approval
- Validate and consolidate the weekly staff advance request (IOU) duly approved by Program Manager and send to region for disbursement
- Settlement of advances; verifying the bills, documents, contracts, legitimacy of the expenses, necessary approvals etc.
- Process vendor bills of district, forward to region for disbursement with approval of Program Manager
- On line day to day accounting entries for all the above transactions with appropriate cost centers
- Preparation of funder report (first draft) in coordination with Program Manager
- Manage and account for petty cash
- Ensure that the finance and accounts function is carried out as per the set guidelines

**Administration**:

- Upkeep and maintenance of books of account, files, office property
- Maintenance of Inventory Records and Register
- Maintenance of Fixed Assets Register including IT Register
- Maintenance of Employees - Funder Register
- Insurance -ensure Corporate Cover Policy - Assets / Fire and Burglary. Coordination with HO team for any mediclaim and accidental cases
- Establish suppliers for program and office requirements with necessary contracts and AMCs
- Ensure that visitors are supported by logistic and other arrangements

**HR**:

- Support the Program Manager in HR processes; joining documentation of employees, bank account opening, Leave data maintenance, Exit process, necessary communication to regional HR and central payroll team
- Ensure data entry of “admin master data”, “IT update”, “yearly expenses” and “Housekeeping - Printing & Stationery”
- Ensure any changes in program team related to manpower, current employees or mapping changes to be informed to Regional HR on priority

**MIS **(The data entry task shall discontinue when the automation is complete)
- Data entry into MIS system for the following:
i. Weekly Feed Back Form

ii. Session Reports

iii. Monitoring Reports

iv. Attendance of children as per session.

v. Update of all visiting cards in MIS

vi. Volunteers Application form
- Checking with Youth Mentors the accuracy of the attendance data and weekly session reports
- Prepare program status charts on predefined excel formats for the Program managers on a monthly, quarterly, half yearly and yearly basis
- Preparing basic analysis report every month as per need of program operations.
- Provide monthly attendance sheet with all relevant information duly filled for attendance and session data collection to Youth Mentors and TMO within set time lines

**Profile requirement**
- Commerce graduate with minimum five years of experience in Accounting.
- Working knowledge of accounting software Tally and proficiency in Microsoft Office.
- Key competencies shall include result orientation, communication, analytical skills, interpersonal abilities, and timeliness.
- Good in excel and reporting

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹28,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Accounting: 4 years (preferred)
- total work: 5 years (preferred)

**Language**:

- English (preferred)

License/Certification:

- Tally (required)

Work Location: In person

Application Deadline: 20/04/2024


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