Admin Assistant

2 weeks ago


Ernakulam, India Aries Marine and Engineering Services Pvt Ltd Full time

Duties and Responsibilities:
1. Invoicing:

- Generate invoices based on sales orders or service agreements.
- Verify accuracy of invoice details, including pricing, quantities, discounts, and taxes.
- Ensure invoices are sent to customers in a timely manner.
- Follow up on outstanding payments and resolve any billing discrepancies.
- Maintain records of all invoices issued.

2. Administrative Support:

- Assist in maintaining office supplies inventory and ordering as needed.
- Coordinate travel arrangements for staff members when required.
- Assist in scheduling meetings and appointments.

3. Data Entry:

- Accurately enter data into the company's database or accounting software.
- Update customer information as necessary.

4. Record Keeping:

- Maintain organized records of invoices, receipts, contracts, and other relevant documents.
- Ensure compliance with data protection regulations.

Qualifications:
1. Education: High school diploma or equivalent; additional certification in accounting or administration is a plus.

2. Experience: Previous 1 year experience in invoicing or administration roles is preferred but not mandatory.

3. Technical Skills:

- Proficient in using accounting software (e.g., SAP) or enterprise resource planning (ERP) systems.
- Strong computer skills, including proficiency in MS Office (Excel, Word, Outlook).
- Excellent data entry skills with a high level of accuracy.

4. Organizational Skills: Ability to prioritize tasks, manage time effectively, and meet deadlines.

5. Attention to Detail: Strong attention to detail to ensure accurate invoicing and record-keeping.

6. Communication Skills: Excellent verbal and written communication skills for effective customer interaction and internal coordination.

7. Problem-Solving: Ability to identify and resolve billing discrepancies or customer issues in a timely manner.

8. Team Player: Willingness to collaborate with colleagues and contribute to the overall success of the team.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Ernakulam, Kerala: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Expected Start Date: 21/08/2023


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