Parent Relations Officer

2 months ago


Hyderabad Telangana, India Sancta Maria International School Full time

We invite you to join our growing family of vibrant learners and passionate teachers. We invest in our teachers’ learning and development and our students learn in a safe and nurturing environment. As a Cambridge International School offering Cambridge Pathway curriculum from** **Early Years to Grade 12, we are proud to be part of the world’s largest community of international schools.

**Parent Relations Officer**

**Job roles & responsibilities**:

- Counseling parents/students regarding admission requirements, admission procedures, school curriculum and academic programs.
- Coordination of campus visits for parents.
- Follow up with parents who have visited the campus seeking admission to enroll their children.
- Maintaining and carrying out all correspondence with parents (welcome letter to new parents, mailing them Parent Handbook, sending them the User Id /Password for Google classrooms/Midspark, etc.
- Maintain student records (Data of students and parents, student’s health information, student withdrawal and fee related details)
- Maintain individual student files which help the school track all past and present information of each student.
- Preparing students ID cards and pickup cards once the admission is confirmed/ each academic year.
- E-mailing the Learning Outcomes grade wise for each term to the parents.
- PR is the single point of contact for all communication with parents regarding notifications about events and channelising communication between teachers and parents.
- Addressing all concerns regarding academics, transportation, health and other affairs concerning students at school.
- Follow up with parents for pending fee and sending them periodical reminders regarding the last date for payment of term fees.
- Coordinating the PTM’s being held at school and facilitate the entire process.
- Keep parents informed regarding the exam schedule and learning outcomes for each term.
- Issuing Bonafide certificates and Transfer certificates to students as per parent’s request and facilitate smooth exit of students.
- Updating changes in student contact information and informing the Admin. Dept about the same.
- Maintain and update data with regards to students enrolled in the after school sports academy, Saturday academy, etc.
- Follow up with parents in case of frequent absenteeism of the student.
- Manage and coordinate with various universities for Student Career Counseling sessions.
- Allot students to sections/clubs and handover all student related information as per the section to the respective class teachers at the beginning of each academic year.
- Update Class Teachers periodically with regards to any change of parent contact information and all circulars mailed to parents.
- Coordinating adventure trips and excursions organised for students travelling within and outside the city.
- Keep the Principal informed of all the above.

**Essential**
- Ability to work in a team.
- Excellent interpersonal skills and ability to interact positively and develop good working relationships with parents and staff.
- Willingness to take on added responsibilities.
- Possess basic knowledge of Microsoft Windows and Microsoft Office products like Word, Excel, PowerPoint and Outlook.
- Self-management and ability to deal with pressure.

**Desirable**
- Min 2-3 Years of relevant experience in Cambridge/IB schools.
- Excellent verbal and written communication skills.
- Positive attitude.



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