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Admin Assistant

1 month ago

Ukkadam Coimbatore Tamil Nadu, India Jaishni Packs Pvt Ltd Full time

**Job Purpose**:
The Admin Executive is responsible for ensuring the smooth day-to-day operations of the office by managing administrative tasks, maintaining records, and supporting staff across various departments. The role requires excellent organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

**Key Responsibilities**:1. Office Management**
- Oversee the general functioning of the office, including cleanliness, maintenance, and security.
- Maintain office supplies inventory and ensure timely procurement.
- Ensure proper functioning of office equipment like printers, computers, and telecommunication systems.

**2. Administrative Support**
- Manage schedules, calendars, and appointments for executives or departments.
- Organize and coordinate meetings, conferences, and events.
- Handle travel arrangements, including booking tickets, accommodations, and transportation.

**3. Record Keeping and Documentation**
- Maintain and update records related to attendance, employee information, and office assets.
- File and retrieve important documents, contracts, and agreements.
- Ensure compliance with company policies and local regulations in documentation.

**4. Vendor and Facility Management**
- Liaise with vendors and service providers to ensure timely delivery of services and products.
- Negotiate contracts and maintain relationships with suppliers and contractors.
- Oversee maintenance of office facilities, including housekeeping and technical support.

**5. Support for HR and Finance Teams**
- Assist in onboarding new employees, including preparing workstations and required documentation.
- Help with payroll-related data, such as attendance or leave records.
- Support HR in organizing employee engagement activities and training programs.

**6. Problem Solving and Coordination**
- Handle employee and management queries regarding administrative matters.
- Resolve issues related to office infrastructure or resources efficiently.
- Act as a point of contact between management and employees for administrative concerns.

**7. Compliance and Safety**
- Ensure adherence to workplace safety standards and protocols.
- Maintain compliance with local labor and administrative laws.
- Assist in audits and inspections as required.

**Skills and Qualifications**:Educational Requirements**:

- Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).

**Experience**:

- 1-3 years of experience in administrative roles.

**Technical Skills**:

- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Familiarity with office management tools and systems (e.g., ERP software).

**Soft Skills**:

- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Time management skills to meet deadlines effectively.

**Key Competencies**:

- **Organizational Skills**: Ability to manage multiple tasks and priorities efficiently.
- **Customer Service Orientation**: Ensuring a positive experience for employees and stakeholders.
- **Problem-Solving**: Resolve administrative issues quickly and effectively.
- **Teamwork**: Work collaboratively with all departments to support their needs.

**Performance Metrics**:

- Timely completion of administrative tasks.
- Accuracy in record-keeping and documentation.
- Employee satisfaction with administrative support.
- Efficient management of office resources and budgets.

**Working Conditions**:

- Primarily office-based with occasional on-site or vendor visits if required.
- May involve extended hours during events or high-priority tasks.

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Language**:

- English (required)

Work Location: In person