Administration Officer

**RESPONSIBILITIES**

(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)

1. Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner

Main Activities
- Assist with preparation of the budget
- Implement financial policies and procedures
- Reconcile the general ledger
- Prepare and reconcile general bank statements
- Establish and maintain supplier accounts
- Ensure data is entered into the system
- Ensure transactions are properly recorded and entered into the computerized accounting system
- Prepare income statements
- Prepare balance sheets
- Assist with the annual audit
- Maintain financial files and records

2. Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys

Main Activities
- Ensure the safeguarding of all municipal funds
- Issue, code and authorize purchase orders
- Reconcile the accounts payable
- Reconcile the accounts receivable
- Reconcile weekly deposits
- Manage distribution of utilities bills and collections of accounts

3. Administer employee files and records in order to ensure accurate payment of benefits and allowances

Main Activities
- Administer employment agreements
- Verify and report on benefits payments
- Maintain the leave management system
- Supervise completion of the payroll
- Review payroll reports

4. Supervise administrative services within the municipal office

Main Activities
- Manage the filing, storage and security of documents
- Respond to inquiries
- Manage the repair and maintenance of computer and office equipment
- Maintain insurance coverage’s
- Issue permits and licenses
- Supervise the lands program
- Supervise customer services and responds to customer inquiries
- Assist with preparation of Bylaws
- Assist with preparation and advertising of contract documents
- Administer contracts

5. Perform other related duties as required'
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Work Remotely
- No

**Job Types**: Full-time, Regular / Permanent

**Salary**: From ₹20,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Muzaffarpur, Bihar: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 7 years (required)

Work Location: One location