Procurement Associate

3 weeks ago

Bengaluru, India Indian Institute for Human Settlements Full time

This is a contractual engagement for an initial term of 11 months, renewable on mutual consent, and with the potential to turn into a regular position over time.

**Activities and Tasks**

Responsibilities would include, but not be limited to, the following:

- Order Processing: Handling the end-to-end procurement process, which includes reviewing purchase requisitions on the ERP, obtaining quotations, preparing bid comparisons, and issuing purchase orders, accurately and in line with user needs and IIHS policies;
- Vendor Management: Reviewing the IIHS vendor database and identifying vendors suitable for long term relationships; identifying, evaluating, and establishing relationships with selected vendors to ensure the delivery of high-quality products and services;
- Compliance: Ensuring compliance with IIHS policies, industry regulations, and ethical standards in all procurement activities;
- Documentation: Maintaining accurate records of all procurement activities, including agreements, and vendor communication;
- Cost Control: Monitoring and analysing procurement trends within the Institution to identify cost-saving and value addition opportunities while maintaining product quality;
- Reporting: Preparing and presenting regular reports, including weekly requisition status reports, fortnightly open PO reports and monthly procurement spend status reports.

Others:

- Providing support to other IIHS activities including academics, research, training, practice, operations and others;
- Participating in all activities of Institution-Building at IIHS; carrying out tasks as assigned by IIHS; and travelling on IIHS work within the country as and when needed.

**Structure and Reporting**

The procurement associate will be an External Consultant coordinating with the Manager - Administration at IIHS and will be required to collaborate effectively with a diverse group of internal stakeholders and external individuals/organizations.

**Person Specification**
- A Bachelor’s degree in any discipline; specialization in Supply Chain Management would be desirable;
- Proven experience in procurement or supply chain roles with 3- 5 years of relevant work experience;
- Familiarity with ERP systems; experience in working with Microsoft D365 ERP would be desirable;
- Proficiency in Microsoft Office Suite, especially MS Excel;
- Knowledge of procurement regulations and ethical practices;
- Strong communication, analytical and problem-solving skills.
- Strong attention to detail and organizational abilities;
- The ability to work effectively in a team and collaborate with diverse departments;
- Relevant personal attributes, including: a friendly and collaborative attitude; strong work ethic and dedication; adaptability and flexibility; time management and prioritization skills; integrity and ethical conduct.

This is a contractual engagement for an initial term of 11 months, renewable on mutual consent, and with the potential to turn into a regular position over time. This offer is on an exclusive basis, which implies that other professional assignments (whether compensated or not) that bear a potential conflict of interest with IIHS cannot be undertaken.

The search will remain open until the position is filled.

**Location**

This position is based in Bengaluru and may entail travel to other locations in India.

**Review and Assessment**

**Diversity Policy

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