Office Assistant

5 months ago

Mumbai, India HATSU Full time

**Position Overview**:The Office Assistant plays a vital role in ensuring the smooth and efficient operation of the office and related tasks. This role involves managing invoices, handling order updates, coordinating with vendors, communicating with staff, and ensuring timely product deliveries. The Office Assistant will be responsible for maintaining accurate records, facilitating effective communication, and contributing to overall office productivity.

**Key Responsibilities**:
**Invoice Management**:Create and process invoices accurately and in a timely manner.
Verify invoice details, such as products, quantities, and pricing.
Maintain an organized filing system for invoices and related documentation.
Coordinate with the finance team to ensure prompt payment of invoices.

**Order Updates**:Monitor and update order statuses in the system.
Communicate with relevant teams to track and manage order progress.
Address any order-related issues, discrepancies, or delays promptly.

**Vendor Communication**:Collaborate with vendors to place and confirm orders.
Provide vendors with necessary information and documentation.
Establish and maintain positive vendor relationships.
Handle inquiries, concerns, and requests from vendors professionally.

**Staff Communication and Follow-up**:Communicate with internal staff regarding order specifications and requirements.
Follow up on order-related tasks with different departments to ensure smooth processes.
Address staff inquiries and provide necessary updates on orders.

**Product Delivery Coordination**:Coordinate with logistics and shipping teams to schedule timely deliveries.
Ensure accurate and on-time delivery of products to customers.
Monitor delivery progress and address any delivery-related issues.

**Data Entry and Record Keeping**:Maintain accurate records of orders, invoices, and delivery schedules.
Update and organize databases, spreadsheets, and other relevant documents.
Generate reports as required by management.

**General Office Support**:Assist in various administrative tasks, including filing, scanning, and photocopying.
Provide support to other office personnel as needed.

**Qualifications and Skills**:

- High school diploma or equivalent; further education in business administration or related field is a plus.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in using office software, including spreadsheets and word processing.
- Ability to multitask and prioritize tasks effectively.
- Problem-solving skills and the ability to handle challenges in a proactive manner.
- Professionalism, reliability, and a positive attitude.
- Experience in administrative or office support roles is preferred.

**Working Conditions**:
The Office Assistant will work in a typical office environment. The role may require occasional interaction with vendors, staff, and external partners. The ability to manage time efficiently, work under pressure, and maintain a high level of accuracy is crucial for success in this role.

This job description outlines the primary responsibilities and qualifications for the Office Assistant position. However, other tasks and duties may be assigned as needed to meet the evolving needs of the organization.

**Salary**: ₹15,000.00 - ₹18,000.00 per month

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Higher Secondary(12th Pass) (required)

**Experience**:

- Microsoft Office: 1 year (required)
- total work: 1 year (preferred)

**Language**:

- English (required)

**Speak with the employer**
+91 9820067671

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