Administrator
4 weeks ago
Are you looking for a unique opportunity to be a part of something great? Want to join a 20,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B) global organization? We offer all that and more at Microchip Technology, Inc.
People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip’s nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our
Vision, Mission, and 11 Guiding Values
; we affectionately refer to it as the
_Aggregate System_ and it’s won us countless awards for diversity and workplace excellence.
Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over
30 years of quarterly profitability
without a great team dedicated to empowering innovation. People like you.
Visit our
careers
page to see what exciting opportunities and company
perks
await
**Job Description**:
Job Responsibilities
- Serve as the point person for office / facility administrator duties
- Organize the office layout / manage cubicle layout. As and when new joiner joins in Microchip, will coordinate with managers, figure out the vacant cubicles and allocate them a cubicle. Coordinate with HR team for the details of exit employees to update their cubicle as vacant in our records. Updating our cubicle allocation sheet as and when required. Also Cupboard inventory to be tracked and managed
- Arranging / Organizing the needful for meetings.
- Ordering pantry / stationery / checking stock and keep a track of consumption.
- Address employees’ queries regarding office management issues (e.g. stationery, Hardware)
- Raising PR / E-sign for facility related expenses. Interface with finance department to raise billing / invoicing and follow up with the Finance team for the payments. Learning the SA tool which used for shipper invoices and approvals. Working in LN App - Creating PR receipts / compare line items & match / coordinating with end user for revised invoice, if needed / Coordinating with IS team in case of errors in LN
- Vendor coordination, maintaining contracts with vendors, coordinating with finance department.
- Support in case of any office events
- Following up with the reception team to communicate to the employees for the incoming and outgoing couriers. Follow up with FEDEX, DHL, UPS for any duty invoice for duty shipments and coordinate with Finance for duty transfer for international shipments. Maintaining the international shipment tracking in Jira tool by learning the tool so that all history of shipments will be maintained. Getting CHIMS Certificate within 24 hrsby coordinating with Customs Handling agency.Follow up with Shipping companies for any pending BOE’s and duty invoices if any.
- Overseeing reception activities - Visitor management, reception register checking, access card issuing, medical cabinet maintaining.
- Taking care of Hotel Booking - Domestic / International. Coordinating travel related issues - Visa / Ticketing/ stay / forex / stay/ cab booking for visitors.
Personality traits
- Self-starter, motivated person who does not need active supervision.
- Willing to take initiatives, make suggestions etc.
- The ability to work independently, without being a loner.
- Works well with other members of the team.
- Not a clock watcher.
Requirements/Qualifications:
Requirements and skills
- Proven experience as an Office Administrator
- Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Google docs, sheets, drive, etc.
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills in English.
- Strong planning skills
- A creative mind with an ability to suggest improvements
- Must be any graduate with any other degrees in addition.
Travel Time:
0% - 25%
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