Receptionist

2 weeks ago

Noida, India SKA Group Full time

Position: Receptionist cum Office Manager

Department: Administration

Job Summary:
As the Receptionist cum Office Manager at [Real Estate Company Name], you will be the first point of contact for visitors and callers, providing a positive and professional impression of the company. Additionally, you will be responsible for managing various administrative tasks to ensure the smooth operation of the office. This role requires a combination of excellent interpersonal skills, organizational abilities, and proficiency in office management.

Key Responsibilities:
Front Desk Operations:
Greet and welcome visitors with a professional and friendly demeanor.

Answer and direct incoming calls to the appropriate personnel.

Maintain a tidy and welcoming reception area.

Administrative Support:
Assist in scheduling appointments, meetings, and conference calls.

Coordinate travel arrangements for staff when necessary.

Office Supplies and Equipment:
Monitor and replenish office supplies as needed.

Coordinate maintenance of office equipment and liaise with vendors for repairs.

Visitor and Vendor Coordination:
Register and guide visitors, ensuring a positive experience.

Coordinate with vendors and service providers, including scheduling deliveries and service appointments.

Document Management:
Organize and maintain physical and digital filing systems.

Assist in document preparation, formatting, and proofreading.

Meeting Coordination:
Prepare meeting rooms, including arranging necessary equipment and supplies.

Assist in organizing meetings and events, including catering arrangements.

Data Entry and Record-Keeping:
Input and update information in databases and spreadsheets.

Maintain accurate records of contacts, appointments, and office-related activities.

Office Security:
Monitor and control access to the office, ensuring security protocols are followed.

Collaborate with building security personnel as needed.

Office Management:
Oversee day-to-day office operations and address any issues promptly.

Collaborate with department heads to implement and enforce office policies.

Assistance to Management:
Provide administrative support to senior management as required.

Prepare reports, presentations, and documents for management review.

Qualifications:
High school diploma or equivalent; additional qualifications in office administration or business management are a plus.

Proven experience as a receptionist, office manager, or in a similar administrative role.

Strong organizational and multitasking skills.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Professional appearance and demeanour.

**Job Type**: Permanent

**Salary**: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Rotational shift

**Experience**:

- total work: 1 year (preferred)

Ability to Commute:

- Greater Noida, Uttar Pradesh (required)

Ability to Relocate:

- Greater Noida, Uttar Pradesh: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 9311622573

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