Secretary

6 months ago

Kalkaji Delhi Delhi, India Advanced Telemedia Private Limited Full time

**Job Role of a Secretary**

A secretary plays a vital role in ensuring the efficient operation of an office by providing comprehensive administrative support. Here are the primary responsibilities and tasks associated with the role:
## Key Responsibilities:
**1. Administrative Support**:

- **Calendar Management**: Schedule and organize meetings, appointments, and events.
- **Document Preparation**: Draft, format, and proofread documents, reports, and presentations.
- **File Management**: Organize and maintain electronic and physical files and records.

**2. Office Management**:

- **Supply Management**: Order and maintain office supplies and equipment.
- **Reception Duties**: Greet visitors, answer inquiries, and direct them to the appropriate personnel.
- **Meeting Coordination**: Prepare meeting agendas, take minutes, and distribute them to relevant parties.

**3. Communication**:

- **Internal Liaison**: Act as a point of contact between different departments and staff.
- **External Liaison**: Communicate with clients, suppliers, and other external entities.

**4. Organizational Tasks**:

- **Travel Arrangements**: Coordinate travel plans, including booking flights, accommodations, and transportation.
- **Event Planning**: Assist in organizing company events, conferences, and other functions.

**5. Financial Administration**:

- **Expense Reporting**: Prepare and process expense reports and invoices.
- **Budget Assistance**: Help manage departmental budgets and financial records.

## Key Skills and Qualities:

- **Organizational Skills**: Ability to manage multiple tasks and prioritize effectively.
- **Communication Skills**: Strong verbal and written communication abilities.
- **Attention to Detail**: Accuracy in handling correspondence and documents.
- **Technical Proficiency**: Familiarity with office software such as Microsoft Office Suite.
- **Discretion**: Maintain confidentiality and handle sensitive information with integrity.
- **Interpersonal Skills**: Ability to interact professionally with staff, clients, and visitors.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Life insurance

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Education**:

- Master's (required)

**Experience**:

- total work: 2 years (required)

**Language**:

- Hindi (required)
- English (required)

Work Location: In person

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