Proposal Co

4 weeks ago

Gurgaon, India Atkins Full time

As one of the world’s leading consultancies operating in the built and natural environment, offer unparalleled opportunities for talented individuals in search of a rewarding career both in India and around the world. Atkins India is committed to design excellence in the delivery of first-class solutions which combine innovation, imagination, and best practice.

Atkins is a member of SNC Lavalin Organization. Founded in 1911, SNC-Lavalin is a global, fully integrated professional services and project management company and a major player in the ownership of infrastructure. The combined entity of Atkins and SNC-Lavalin has created one of the largest global engineering and project management consultancies with

approximately 50,000 employees and operating across 50 countries.
- Disclaimer:

- Kindly note the below role is not an active open position and is posted only to have our pipeline ready to meet our future demands. Kindly expect a delay in response._

**About the Job**

To support further growth, we’re recruiting for an experienced Bid Co-ordinator to be responsible for responsible for managing bids through the win-work lifecycle and successfully on to contract with our clients.

You will be working closely with regional win work/technical leads and business development & the engagement team across F+G and the wider organisation to produce compelling bids. As a member of the central Bid Management team, you will also be responsible for contributing to the continuous improvement of the F+G’s win-work capability (people, processes, tools, information and governance).

Read more about how you can thrive with us.

**About the Team**

We are looking for **Proposal Co-ordinator **to join our team. This role will be based at our Atkins office in **Bangalore,IN.**

**How will you contribute to the team?**

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.

**Proposal Preparation**
- Portal Management, (download of tender documents and amendments; upload tender clarifications; circulate all documents, client messages and tender clarification responses to the team)
- Produce and maintain a Bid Management Plan, bid deliverables schedule and calendars for the team to allocate responsibilities / authors and enable the bid team to track key programme dates and progress
- Lead the response for standard prequalification questions
- Co-ordinate PQQ responses from JV partners (if applicable)
- Graphics co-ordination, (colour schemes; word templates; document covers and dividers; images / photos; graphics / charts / graphs
- Support with creating Storyboard templates
- Update of GAM Approval sheet (if required)
- Input key dates in to bid team diaries, such as Stage gate reviews, Commercial reviews and Quality review sessions
- Organise and administer review material and responses between reviewers and authors
- Staff allocation on JDE
- Lead the prequalification production process on selected opportunities; support the prequalification production process on strategic opportunities.
- Lead the production of CVs
- Lead the production of case studies / evidence scenarios

Submission
- Final formatting of documents
- Proof read / sense check for quality control
- Compliance check (for fonts, page limits, word counts, document names etc.)
- PDF final documents ready for upload
- Lead the upload of submission on the tender portal
- Advise Bid Director, Bid Manager and Proposal Manager of successful upload
- Upload final submission to the Win Work SharePoint site bid library

**Client Presentation, Negotiate & Contract, Feedback, Handover**
- Support bid feedback process through creating a Lessons Learnt feedback survey for the bid team, collate responses and arrange teleconference with team to discuss feedback. Support drawing out of best practice
- Upload final submission to the Win Work Teams site and exemplar answer library
- Monitor portal (or clients preferred communication method) for any client updates, request for information and bid announcements
- Administer any tender clarifications and responses ensuring timely and complete returns with the Bid Manager and appropriate bid team members
- Administer and organize preparation events and presentation material for post-tender presentations and negotiation sessions

**Desired **skills, experience, and capabilities**:

- Promote and demonstrate team values and behaviours in line with the CDT charter
- Excellent verbal and written communication skills
- Relationship building
- Ability to multi-task and manage several projects at once
- Attention to detail
- Collaborative approach
- Time management skills
- Enthusiastic, initiative and the confidence to start things from scratch
- Confident using digital tools and learning new ones
- Promote the use of SNCL’s work winning processes and tools
- In-still a culture where others share knowledge, insigh

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