Executive Assistant, Real Estate

4 months ago

Mumbai, India GIC Investment Full time

Location: Mumbai, IN- Job Function: Real Estate- Job Type: Permanent- Req ID: 15364GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

**GIC Real Estate**

We were an early entrant among institutional investors in real estate including traditional private real estate (brick-and-mortar assets), public equities, real estate investment trusts, and real estate-related debt instruments.

**What Impact can you make in this role?**

You will be part of a team that ranks among the top global real estate investment firms, and handles a multi-billion-dollar Real Estate portfolio globally.

**What will you do as an Executive Assistant?**
- Scheduling and arranging meetings with both internal and external counterparties
- Providing general support to visitors and reception support
- Arranging business trips, which include booking of flights, accommodation and coordinating travel itineraries
- Undertaking administrative duties which include administering claims, managing office and pantry supplies, handling domestic/international courier, filing/printing/scanning documents, and other standard administrative matters
- Organizing team and departmental social events
- Providing back-up coverage to the other administrative assistants
- Attend to last minute meeting requests (including scheduling changes, cancellations and additions) in a timely manner
- Cooperate and coordinate with global offices

**What qualifications or skills should you possess in this role?**
- Ability to use the standard suite of Microsoft tools is a pre-requisite
- Proven experience as an administrative assistant. Prior industry experience in real estate is a plus
- Strong interpersonal capabilities, and good verbal and written communication skills
- Maturity in managing relationships and challenging situations
- Organized, detail-oriented and effective time management ability
- Good problem-solving skills and strong organizational skills with the ability to multi-task
- Proactive, flexible, and willing to learn and grow beyond the job description
- Ability to develop a thorough knowledge of the organization quickly
- Ability to work with limited direction from senior professionals and make sound judgments independently
- Proficient at using tech tools: e.g., Concur for expense claims management, setting up meetings in Zoom / Teams, etc

**Work at the Point of Impact**

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

**Flexibility at GIC**

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

**GIC is an equal opportunity employer**

**Learn more about our Real Estate Department here**:
**Our PRIME Values**:
**Our PRIME Values**:
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.

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