Receptionist
4 months ago
**Job Title: Receptionist**
**Job Summary**:
We are seeking a professional and courteous Receptionist to join our team, responsible for making a positive impression with all visitors, clients, and employees. The role involves managing our front desk on a daily basis and performing a variety of administrative tasks.
**Key Responsibilities**:
**Greet and Welcome Guests**: Ensure all visitors receive a warm welcome and are directed appropriately.
**Manage Communication**: Answer, screen, and forward incoming phone calls while providing basic information when needed.
**Handle Queries**: Address queries from the public and customers effectively.
**Mail Management**: Receive, sort, and distribute daily mail/deliveries.
**Appointment Scheduling**: Manage the calendar for the office, schedule meetings, and update appointment calendars.
**Documentation**: Assist with the preparation of regularly scheduled reports.
**Security**: Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
**Skills and Qualifications**:
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Hands-on experience with office equipment (e.g., fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
Schedule:
- Day shift
- Morning shift
**Experience**:
- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)
**Language**:
- English, Hindi (preferred)
Work Location: In person
Application Deadline: 14/09/2024
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